Lead Payroll Administrator, Americas

About the role

The Lead - Payroll, Americas role is foundational for all end-to-end payroll operations, multi-jurisdictional tax compliance, and accurate employee compensation across the US, Canada, and Brazil. This role requires a hands-on expert with proficiency in Workday Payroll.

Responsibilities

• Execute and audit multi-national payroll cycles within Workday for US (end to end, in-house payroll), and for Canada, Brazil, Mexico together with the local payroll providers, ensuring 100% accuracy and strict adherence to diverse federal, state, and local regulatory requirements
• Own multi-jurisdictional payroll tax compliance, including the oversight of tax filings, registrations, and quarterly/year-end reconciliations across all assigned regions
• Manage complex tax inputs and statutory deductions specific to US multi-state regulations
• Lead payroll tax audits and serve as the primary conduit between On and external tax authorities or third-party vendors to resolve complex filing discrepancies
• Drive the continuous improvement of Workday payroll processes by identifying automation opportunities to increase speed and scalability as On expands globally
• Act as the subject matter expert for Workday payroll reporting, providing Finance and Talent leaders with high-quality data insights and labor cost analysis
• Orchestrate the global year-end reconciliation and filing calendar, ensuring the timely delivery of W-2s (US), T4s (Canada), and statutory Income Statements (Brazil) in accordance with local regulations
• Manage RSU and equity-based compensation payroll processing, ensuring accurate tax withholding, reporting, and reconciliation between global payroll systems and equity platforms

Requirements

• 6+ years of functional experience managing high-volume payroll operations within a fast-paced, global brand
• Proficiency in Workday Payroll
• Working knowledge of US payroll tax legislation, with a proven ability to independently navigate complex tax nexus and filing requirements
• Demonstrated experience managing end-to-end year-end tax processes and successful historical performance in resolving multi-state tax notices and audits
• Advanced analytical skills with the ability to break down complex payroll data into actionable insights while maintaining meticulous attention to detail
• A collaborative mindset that thrives in a matrixed environment, balancing global alignment with the nuances of local execution
• Extensive experience managing complex equity transactions (RSUs, ESPP) within payroll, including "sell-to-cover" tax treatments and mobile employee adjustments
• Proven track record of successfully leading multi-national year-end processes, including the management of external vendors for international tax statement production (e.g., ADP W2 Management)

Qualifications

• Typical cash compensation range for this position inclusive of base + bonus: $130,000-$160,000
• Individual compensation packages are based on various factors unique to each candidate including experience, industry knowledge, qualifications, skill set, and location

Skills

• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Experience with Workday Payroll
• Knowledge of US payroll tax legislation
• Experience with equity-based compensation payroll processing

Benefits

• Flexible work schedule
• Comprehensive health and wellness programs
• Professional development opportunities
• Employee recognition and rewards program

Pay

• Typical cash compensation range for this position inclusive of base + bonus: $130,000-$160,000

Schedule

• Hybrid working environment (2-3 days in-office per week)