Lead Medical Coordinator

About the Role

This position involves overseeing medical services, staff management, and compliance with federal and state regulations at designated sites. The role requires fluency in English and Spanish, a Bachelor of Science in Nursing, and significant experience in nursing and management.

Responsibilities

• Meet and maintain all federal and state regulatory guidelines and standards applicable to this position.
• Develop medical clinic staffing schedules and assignments; provide solutions to resolve staffing gaps.
• Train medical staff to ensure competence and compliance with program training requirements, including CPR, First Aid, BLS, and emergency response preparedness.
• Validate completion of nursing duties, including assessments, charting, scheduling, observations, immunizations, and reporting.
• Supervise and direct site medical staff to execute healthcare plans and treatment orders, including medication administration.
• Communicate with pharmacies for prescription orders, verify accuracy, and remediate discrepancies.
• Consult with leadership on policy issues affecting healthcare quality and contagious disease control.
• Maintain adequate over-the-counter medication supplies and arrange proper disposal of unused/expired medications.
• Document and reconcile controlled drugs per facility protocols.
• Provide required facility documentation and reporting to meet Compass Connections, federal, and state guidelines.
• Oversee and audit Medication Administration Records (MARs) for each child.
• Arrange transport for children to healthcare appointments (e.g., doctor, dentist, therapy, counseling).
• Participate in developing health and medical protocols for federal programs and scheduled meetings.
• Maintain confidentiality of healthcare records in compliance with HIPAA and Compass Connections protocols.
• Apply positive behavior management techniques and recognize signs of abuse, neglect, or exploitation.
• Adhere to scheduled hours, including on-call availability, evenings, weekends, and holidays as needed.
• Plan, organize, and prioritize daily work using sound judgment and implement safety protocols.
• Perform and supervise nursing duties to meet or exceed guidelines established by the Texas Board of Nursing.
• Supervise, direct, and train medical staff, coordinating services per state, federal, and Compass Connections policies.
• Implement and monitor healthcare plans as prescribed by providers, applying best-practice nursing guidelines.
• Complete accurate documentation per agency policies, regulatory requirements, and program timelines.
• Review, write, and update medical protocols in collaboration with the Medical Services team.
• Meet all pre-determined deadlines required by program and federal partners.

Requirements

• Bachelor of Science in Nursing (required).
• Current, unrestricted RN license in the state of program; current BLS certifications (PALS preferred).
• First Aid and CPR certifications.
• Five (5) years of experience as a registered nurse and two (2) years of management experience.
• Fluency in English and Spanish.
• Pass pre-employment and random drug screens, and biennial criminal background checks.
• Provide proof of work eligibility and immunizations (MMR, Varicella, HepB, HepA, Tetanus, PPD; Meningococcal preferred).
• Ability to perform physical activities such as walking, lifting patients, stretching, and bending.
• Demonstrated ability to:
  • Respond sensitively to cultural and socio-economic characteristics of the service population.
  • Work collaboratively with staff, service providers, and professionals.
  • Communicate effectively in writing and verbally in English.
  • Maintain emotional control and professional composure in a fast-paced environment.
  • Work independently and as part of a multidisciplinary team without intensive supervision.
  • Maintain computer literacy and professional people skills.