Lead, Executive Assistant

About the role

The role of the Business Operations and Executive Assistant Lead is to optimize business operations, support Executive Team member(s) and their teams in a variety of functional areas. Your role as the Lead, Business Operations will be to work with Executive Leadership to drive strategic and scalable growth.

Responsibilities

• Organize and manage complex calendars for Executive Team member(s).
• Aid with travel arrangements and monthly expense reporting.
• Cook up meeting preparation and compile and distribute thorough meeting notes with clear action items and owners.
• Prepare and distribute reports and provide administrative support for all business review meetings.
• Trained to use Procore to explore improvement areas, capture high level action planning items, and track regional impact on department initiatives.
• Host office hours for Executive Team member(s) and leadership team around member experience initiatives.
• Collaborate with the HR team to ensure needs are met and internal approval processes, signatures, and local document management are being followed.
• Lead team communications for Executive Team member(s), plan regional connection moments, communication channels and All Hands preparing agenda, deck, and recognition.
• Control and assign the leadership T&E budget.
• Collaborate with Executive Leadership and cross-functional teams on ad hoc projects.
• Cook up local directorship obligations across entity level admin, notary requirements, mailing, and meeting tracking.
• Oversee company-level reporting, qualitative and quantitative mechanisms to facilitate actionable processes and solutions, and develop territory level KPIs.
• Engage with teams to provide specific operational projects for Executive Team member(s)' portfolio and program-level leadership support when needed.
• Manage cross-functional projects or initiatives; bring together important stakeholders and help drive decisions.

Requirements

• 3+ years professional experience in a business operations role.
• Work tactically, quickly and efficiently to support senior leadership.
• A proven problem solver and able to make creative, forward-looking decisions.
• Excellent Microsoft Excel and Powerpoint skills (as well as Google Sheets and Google Slides).
• Excellent project management skills.
• Excellent communication skills and ability to manage complex projects with many cross-functional stakeholders.
• Ability to work with executives and senior stakeholders.
• Advanced verbal and written communication skills in English are required.

Qualifications

• Advanced verbal and written communication skills in English are required.

Skills

• Advanced verbal and written communication skills in English are required.

Benefits

Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing employment), including:

• 20 days of PTO, approximately 13 paid holidays, and 80 hours of paid sick time per full calendar year;
• 16 weeks paid parental leave;
• competitive healthcare benefits;
• 401k plan;
• life and AD&D insurance.

Pay

Base Pay: $30 to $40 per hour

Schedule

N/A