Lead Event Planner

About the role

Founded in 1889, Marlborough School is an independent girls college-preparatory school for grades 7 through 12 located in Los Angeles, California. Marlborough is the oldest independent girls’ school in the Southern California region. Central to Marlborough’s vision that Equity Leads Education is the belief in and passion for empowering young women to use their immense talents to better the world and become trailblazers in their own right.

Responsibilities

• Lead the planning and execution of all major school events, including academic and ceremonial, admissions, advancement/fundraising and community events.
• Serve as the primary liaison with various school departments to determine event objectives and requirements.
• Manage all event logistics, including venue selection (on and off campus), catering, audiovisual, security, transportation, and setup/teardown.
• Manage eSpace reservations and databases for school events.
• Create event timelines, budgets, and detailed logistical plans for each event.
• Conduct post-event analysis by gathering feedback, reviewing financial outcomes, and assessing overall success against established goals.
• Create comprehensive event reports and maintain detailed records and documentation for future planning.
• Negotiate and manage contracts with all vendors, including caterers, florists and rental companies.
• Track all event expenses and reconcile budgets post-event, providing detailed financial reports to the relevant departments.
• Maintain a list of preferred vendor relationships and continually seek new high-quality partners.
• Lead and direct cross-functional event committees and volunteer groups, clearly delegating tasks and providing necessary training and supervision.
• Collaborate with the Communications department on event promotion, branding, and required materials.
• Aid in departmental administrative tasks and special projects as needed.

Qualifications and Requirements

• Bachelor of Arts or Science Degree required, or equivalent work experience.
• Minimum 3-5 years of progressive experience in event planning or related area, demonstrating increased responsibilities and scope of duties.
• Effective communication (both orally and written), resourceful problem solver, and an ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency in Google Suite, Microsoft Office, Adobe, and other software platforms preferred.
• Must be able to work on-site 5 days/week.

Benefits

• Competitive annual salary ranging from $65,000 to $85,000.
• Comprehensive benefits package including medical, dental, and vision coverage.
• Access to voluntary benefits and professional development programs.
• Competitive retirement plans, including employer matching contributions.
• Generous time-off allowance to maintain a healthy work-life balance.