Lead Coordinator for School of Pharmacy

Position Information

Hiring Department: School of Pharmacy
Job Location: El Paso, TX; On-site
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $40,480 annually

Required Application Materials

• Resume
• Cover Letter
• List of three references

Position Summary

Under limited supervision, provides advanced coordination and operational support for the School of Pharmacy. This position leads key academic and student-facing initiatives, including program promotion, recruitment efforts, academic scheduling, and the planning and execution of major ceremonies and events. The role requires independent decision-making, cross-functional collaboration, and oversight of complex administrative processes that support student success and academic operations.

Statement of Duties and Responsibilities

Supports the promotion of the School of Pharmacy through recruitment initiatives, outreach activities, and events.
Collaborates with internal and external partners to enhance visibility and attract prospective students.
Assists with planning and execution of recruitment events, campus visits, and outreach programming.
Leads the planning, coordination, and execution of major School of Pharmacy ceremonies and events.
Develops event timelines, coordinates logistics, manages vendors, and oversees day-of execution.
Ensures events align with institutional standards and reflect the mission and culture of the School.
Independently develops semester course schedules in collaboration with academic leadership.
Assigns and tracks faculty instructional effort (percent effort) in coordination with department leadership.
Manages scheduling systems, including Goldmine and other institutional tools.
Develops and maintains color-block schedules and resolves scheduling conflicts.
Provides support for student registration processes, including troubleshooting enrollment issues.
Conducts elective audits and assists with course updates and curriculum tracking.
Supports advising efforts in coordination with student affairs staff.
Serves as a liaison with campus partners, including the Registrar, Dean of Students Office, and other academic units.
Participates in School of Pharmacy and university committees as assigned.
Represents the department in meetings and collaborative initiatives.
Provides advanced support to the Senior Coordinator and Director of Student Affairs.
Assists with process improvement, workflow development, and implementation of operational procedures.
May assist in training or guiding support staff and student workers.

Qualifications

• Education: Bachelor’s Degree and
• Experience: 0-2 years of related experience; or equivalent combination of education and experience

Disclaimer

To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.