Lead Coordinator - Equipment Buying Program

Summary

Sunoco LP is the largest fuel distributor in the Americas. One segment of the business supplies fuel to gas station operators and other distributors. As a value‑added service, Sunoco negotiates group buying deals for fuel dispensers, point‑of‑sale, and other equipment, and may provide equipment as part of capital consideration for new or renewal supply contracts. The individual in this role will receive orders from external customers and internal account managers, create SAP purchase orders, and process rebilling to customers or internal capital accounts. The role also involves monitoring multiple Salesforce queues and working with vendors to ensure equipment is correctly ordered, delivered, and invoiced.

Responsibilities

• Coordinate and track ordering of equipment and materials available through the buying program, including fuel dispensing equipment, point‑of‑sale, and tank gauge systems.
• Develop a general understanding of the available equipment and dependencies; work with customers and internal account teams to confirm orders.
• Proactively engage with customers to remind them when confirmations or special information have been requested and not received.
• Update systems to provide visibility to management and customers regarding order receipt and status; respond to inquiries from internal and external customers.
• Enter purchase orders in SAP, ensure timely approval, and confirm vendors have received and shipped orders correctly.
• Review and process related vendor invoices in SAP, following procedures to approve payment and rebill charges to customers or internal capital accounts.
• Work with accounting to balance clearing accounts and close out entries monthly to ensure all equipment is properly billed.
• Interface with customers and account teams, resolve issues or promptly escalate as necessary, and ensure excellent service to internal and external customers.
• Meet with key vendors regularly to review open orders and escalate to ensure timely receipt and processing.

Working Conditions

• Normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, extreme temperature conditions, loud machinery, and require appropriate personal protective equipment.

Requirements

• High school diploma with 5+ years of experience.
• Bachelor’s degree preferred.
• Excellent interpersonal, oral, and written communication skills.
• Ability to work in a team environment as well as independently.
• Ability to work in a fast‑paced environment with competing priorities.
• Solid computer skills utilizing MS Office Suites (Word, Excel, and PowerPoint).

Preferred Qualifications

• Knowledge of Accounting and Accounts Payable policies.
• Salesforce, Smartsheet, and SAP experience a plus.