LAWA Contract Administrator III

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Job Description Summary

Serve as Owner's representative. The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects.

Essential Job Duties

• Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions
• Absorb in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
• Absorb in Contract standardization process
• Maintain all aspects of contract compliance
• Absorb in resolving problems and disagreements between contractors and LAWA
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
• Cook up changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
• Cook up changes properly encumber contractual capacity and budget
• Cook up with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Absorb in implementing trend and change support programs
• Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders

Hardware/Software Knowledge

• Microsoft Office Suite
• Adobe Acrobat
• Large-scale construction management type software such as PM Web, Primavera etc.

Required Qualifications

• Minimum of 10 years of relevant experience in administration of commercial/government contracts
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical levels and educational backgrounds
• Must be detail oriented and highly organized
• Must be able to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
• Experience supporting Multiple Award Task Order Contracts

Minimum Education/Training

• A Bachelor’s degree in engineering or business related field
• As well as training in procurement, contract, construction and commercial law
• Experience with project management software preferred