LAWA Contract Administrator II

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Position Description Summary

Serve as Owner's representative.

Essential Job Duties

• Aid LAWA with procurement planning and setting pre-award schedules for contracts including Board actions
• Coordinate Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and correspondence
• Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
• Aid in Contract standardization process
• Maintain contract compliance
• Resolve problems and disagreements between contractors and LAWA
• Review contractor invoices for contractual compliance
• Perform closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budget
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Aid in the implementation of trend and change support programs
• Contribute to the advancement of ADP's goals through commitment to productive collaboration with all stakeholders

Hardware/Software Knowledge

• Microsoft Office Suite
• Adobe Acrobat
• Large-scale construction management type software such as PM Web, Primavera etc.

Required Qualifications

• Minimum of 5 years of relevant experience in administration of commercial/government contracts
• Self-starter attitude with proactive, results-oriented focus; willing and capable to assume additional responsibilities
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
• Proven accuracy, reliability and completeness in job accomplishment
• Effective oral and written communication skills
• Ability to interface with a variety of people with different technical levels and educational backgrounds
• Detail oriented and highly organized
• Able to produce accurate and timely results while maintaining a customer service attitude
• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred

Minimum Education/Training

• A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law
• Experience with project management software preferred

Registration/Certification

• No specific technical certification requirement; however, any technical certification is preferred such as AAAE, LEED, PMP, PE, and/or any other relevant Professional Licensure or Certification.

About the Role

Pacific Pros is a privately-owned company specializing in construction management, engineering, inspection, support services and project management in public works, focusing on heavy civil construction, transportation, sea port and airport projects.