Contracts Administrator II

Job Summary

The Contracts Administrator II is responsible for managing contracts during execution, developing accurate estimates, reviewing technical specifications, supporting change management (IDRs/CFRs), and ensuring all internal departments meet contractual obligations related to scope, cost, and schedule. This position interfaces daily with operations, project management, accounting, and customers.

Responsibilities

• Manage Identification Deficiency Reports (IDRs) and Condition Found Reports (CFRs) from initiation through negotiation and closeout.
• Identify contractual risk, scope gaps, and entitlement issues early and proactively.
• Support mitigation of contractual disputes through documentation, analysis, and communication.
• Review ship repair specifications, work items, drawings, and technical manuals to develop accurate cost estimates.
• Prepare price proposals and estimates for tank cleaning, flushing, preservation, and related services.
• Validate labor hours, material requirements, and subcontract costs.
• Support negotiations with customers and prime contractors.
• Receive, review, and validate customer purchase orders and delivery orders for accuracy, scope, and compliance.
• Resolve discrepancies in accordance with company procedures.
• Establish and maintain contract files and tracking logs.
• Develop and maintain internal reports related to contract status, cost, and progress.
• Aid with contracts cost and progress analysis in support of billing and revenue recognition.
• Attend internal coordination meetings with operations, QA, and management.
• Attend in-person and virtual meetings with customers and shipyard representatives.
• Conduct occasional ship checks / walkthroughs to support estimating, scope validation, and change documentation.

Requirements And Skills

• Minimum 2+ years of experience in contracts administration and/or estimating within ship repair or shipyard environments.
• Strong experience reading and interpreting ship repair specifications, work items, and technical drawings.
• Proven ability to develop accurate, defensible estimates.
• Familiarity with Navy ship systems and shipyard processes.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Detail-oriented with a proactive, problem-solving mindset.
• Go-getter mentality - takes initiative, follows issues through to resolution, and does not wait to be told what to do.

Education Requirements

• A high school diploma or GED.
• A college degree preferred.

Working Environment And Physical Demands

• Must be able to sit and stand, will be in an office setting.
• Must be flexible to work varying schedules and hours as needed (fulltime).

Other Requirements

• This employer participates in E-Verify.
• Ability to read technical English is a must.
• Must be authorized to work in the U.S.
• Must be able to pass background screening to obtain access to all Shipyards.