Law School Academic Events Planner (Full-time)

About the role

At Brigham Young University (BYU), your work contributes to a distinctive educational mission rooted in the gospel of Jesus Christ and helps students learn, grow, and thrive. BYU strives to be among the exceptional universities in the world, emphasizing a culture of covenant belonging, weekly devotionals, meaningful learning opportunities, and a beautiful historic campus.

The J. Reuben Clark Law School (BYU Law), founded in 1973, is one of the nation’s leading law schools. Its educational objectives emphasize an education grounded in legal theory, enhanced by experiential learning, and enlightened by the laws of God. The Law School’s mission is to develop people of integrity who combine faith and intellect in lifelong service to God and neighbor.

In this role you will partner with deans, faculty, administrators, and event hosts to understand their goals and translate their vision into well‑designed, professionally executed events, taking ownership from initial concept through on‑site execution and follow‑up.

Responsibilities

• Plan and manage events from start to finish, working with event hosts to understand their goals and develop event plans, timelines, and budgets.
• Coordinate event logistics, including venues, catering, travel, lodging, transportation, audiovisual needs, registration, materials, and participant communications.
• Manage vendors and internal partners: select vendors, negotiate pricing and services, and coordinate with Law School and University departments.
• Oversee on‑site event execution, serving as the primary point of contact and resolving logistical issues or last‑minute changes.
• Manage post‑event follow‑up, including expenses, reimbursements, event records, and feedback to improve future events.
• Supervise and train part‑time event staff and help develop effective event‑planning processes and procedures.
• Maintain strong working relationships with event hosts, participants, vendors, and campus partners while ensuring compliance with University and Law School policies.

Requirements

• Associate’s degree and two years of experience in event planning or as an administrative assistant.
• Strong organizational and project‑management skills, with the ability to manage multiple events, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills and the ability to work effectively with faculty, administrators, guests, vendors, and other stakeholders.
• Strong attention to detail while maintaining a clear understanding of the overall purpose and objectives of an event.
• Ability to anticipate needs, solve problems, and make sound decisions independently in a fast‑moving environment.
• Strong customer‑service orientation and ability to create a professional and welcoming experience for event hosts and participants.
• Ability to manage budgets, expenses, contracts, schedules, and other event‑related administrative details.
• Ability and willingness to work occasional evenings or other nontraditional hours as required by scheduled events.

Qualifications

• Bachelor’s degree and two or more years of related experience (preferred).
• Previous professional experience in event planning, conference management, hospitality, project management, or a related field.
• Experience planning complex events involving multiple vendors, speakers, guests, or internal stakeholders.
• Experience negotiating with and managing outside vendors.
• Experience supervising, training, or coordinating the work of others.
• Familiarity with event registration, scheduling, project‑management, or related software.
• Experience working in a university, professional school, nonprofit, or similarly collaborative environment.

Skills

• Strong organizational and project‑management abilities.
• Excellent written and verbal communication.
• Detail‑oriented with a clear sense of event objectives.
• Problem‑solving and independent decision‑making.
• Customer‑service focus and hospitality mindset.
• Budget and contract management.
• Flexibility to work evenings or nontraditional hours when needed.

Benefits

• 401(k) plan: BYU automatically contributes 8% at no cost to you; additional 4% match if you contribute 5%.
• 13 paid holidays plus generous paid vacation and sick time.
• Employee assistance program for employee and household members.
• Tuition benefits for employees and eligible family members.
• Access to athletic facilities.
• Excellent medical and dental benefits.
• Short‑ and long‑term disability benefits.
• Paid parental and maternity leave.
• Wellness program.
• Free on‑campus parking.
• Free UTA passes for employee, spouse, and qualified dependents.
• Discounts at the BYU Store and for many BYU events.

Pay

• Pay Grade: 49.
• Typical starting pay: $23.25 to $30.00 per hour.
• Actual compensation considers internal equity and may vary based on job‑related experience, knowledge, skills, and other relevant factors; candidates with significant experience may receive an offer above the posted range.