Event Planner (part-time)

Job Responsibilities

• Plans Events by reviewing contract and discussing with Funeral Director for clarification
• Schedules internal resources including but not limited to facility space, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and Attendants
• Contact and schedules vendors communicating expectations, budget, and timeline
• Manages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangements
• Obtains and inspects vendor products and addresses issues
• Communicates instructions to support staff for set-up, work assignments during events, and clean-up
• Responsible for events to meet or exceed the family’s wishes
• Performs a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituaries
• Works with Corporate Products, sources local vendors for catering, flowers, and other local service products
• Obtains pricing and ensures inspections are compliant and business practices are in good standing
• Develops catering menus
• Collaborates with Corporate Products following guidance for vendor contract & pricing approval
• Maintains vendor Key Performance Indicators and metrics regarding contract compliance
• Develops and maintains Event Playbook including event plans, KPIs, and lessons learned
• Documents areas for improvement and reviews with manager to implement enhancements

Minimum Requirements

• Associates degree in hospitality, event planning, or related discipline required
• Two (2) years of event planning experience may be considered in lieu of degree
• At least one (1) year event planning or catering experience is strongly preferred

Knowledge, Skills And Abilities

• Computer literate and proficient with MS Office
• Ability to use proprietary software in the administration of responsibilities

Work Conditions

• Work Environment: Primarily indoors, also includes working outdoors during all seasons and weather
• Work Postures: Frequent continuous period of time sitting or standing up to 6 hours per day, frequently climbing stairs to access buildings
• Work Physical Demands: Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

• Standards hours include nights and weekends, when the majority of Services occur
• Typically, less than 20 hours a week is worked M-F 8am-5pm
• May require limited amount of local and/or multiple location travel