Event Planner (part-time)

About the Role

Responsible for planning and implementing detailed events within a few days. Plans, schedules resources and vendors, and implements event plans supporting funeral services, visitation, and receptions in accordance with the family’s wishes and contract. Communicates instructions, expectations, budgets, and deadlines to vendors and support staff.

Responsibilities

• Plans events by reviewing contract and discussing with Funeral Director for clarification.
• Schedules internal resources including facility space, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and attendants.
• Contacts and schedules vendors, communicating expectations, budget, and timeline.
• Manages service arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangements.
• Obtains and inspects vendor products and addresses issues.
• Communicates instructions to support staff for set-up, work assignments during events, and clean-up.
• Sets up arrangements and may assist with event support alongside support staff.
• Available during events to resolve issues.
• Ensures events meet or exceed the family’s wishes.
• Performs event planning duties such as ordering memorabilia, stationery, scanning photos, coordinating electronic presentations, music, or drafting obituaries.
• Sources local vendors for catering, flowers, and other services, working with Corporate Products.
• Obtains pricing and ensures inspections are compliant and business practices are in good standing.
• Develops catering menus.
• Follows guidance for vendor contract and pricing approval in collaboration with Corporate Products.
• Maintains vendor Key Performance Indicators (KPIs) and metrics regarding contract compliance.
• Develops and maintains an Event Playbook including event plans, KPIs, and lessons learned.
• Documents areas for improvement and reviews with manager to implement enhancements.
• Performs additional responsibilities as requested or assigned.

Requirements

• Associate’s degree in hospitality, event planning, or related discipline required. Two (2) years of event planning experience may be considered in lieu of degree.
• At least one (1) year of event planning or catering experience is strongly preferred.

Skills

• Computer literate and proficient with MS Office.
• Ability to use proprietary software in the administration of responsibilities.

Work Conditions

Work Environment

• Work is primarily indoors but also includes working outdoors during all seasons and weather.
• Professional attire required when in contact with families.

Work Postures

• Frequent continuous periods of sitting or standing up to 6 hours per day.
• Frequently climbing stairs to access buildings.

Work Physical Demands

• Physical effort requiring manual dexterity, including paperwork, calculators, computers, and phone usage.

Schedule

• Flexibility of availability is required.
• Standard hours include nights and weekends, when the majority of services occur.
• Typically, less than 20 hours a week is worked Monday–Friday, 8 AM–5 PM.
• Limited amount of local and/or multiple location travel required.

Job Location: Clearwater, FL (33759)