Landscape Project Manager

Position Summary We are seeking a results-driven Project Manager who can take full ownership of commercial and public landscape projects, drive production, control costs, and deliver high-quality work that meets or exceeds client expectations The Landscape Project Manager is responsible for planning, executing, and delivering commercial and public landscape construction projects on time and within budget. This role oversees all aspects of project performance including scheduling, cost control, subcontractor coordination, and client communication, while ensuring compliance with plans, specifications, and municipal requirements. Key Responsibilities Project Planning & Buyout Review contract documents, plans, and specifications in detailPerform project handoff from estimating and validate scope, quantities, and assumptionsDevelop project budgets and cost codes aligned with estimate (labor, material, equipment, subs)Procure materials and subcontractors at competitive pricingIdentify long-lead items and secure early Schedule & Production Management Develop and maintain project schedule (baseline + updates)Coordinate with Superintendent/Foreman to drive daily productionEnsure work is sequenced correctly (grading → utilities → irrigation → planting → punch)Monitor production rates vs. budget and adjust resources as neededAnticipate and mitigate delays (weather, inspections, material shortages) Cost Control & Financial Management Track job costs in real time (labor, materials, equipment, subs)Manage budget vs. actual performance and maintain profitabilityReview and approve field time, material invoices, and subcontractor pay appsIdentify cost overruns early and implement corrective actionManage project cash flow, billing schedules, and retainage Change Orders & Contract Management Identify scope gaps, plan conflicts, and unforeseen conditionsPrice and submit change orders quickly and accuratelyNegotiate and track approved changesMaintain proper documentation for all contract changes Client & Stakeholder Communication Serve as primary point of contact for General Contractors, municipalities, and inspectorsAttend project meetings (OAC, precon, progress meetings)Provide clear updates on schedule, progress, and issuesMaintain strong relationships with GCs and public agencies Quality Control Ensure all work meets plans, specs, and company standardsOversee punch list development and closeoutCoordinate inspections and ensure first-pass approvalsEnforce consistency across crews and subcontractors Safety & Compliance Ensure projects comply with OSHA and company safety standardsSupport field leadership in maintaining safe job sites Maintain Compliance With SWPPP / erosion control requirementsMunicipal and public agency standardsPermit requirements and inspections Field Coordination & Leadership Provide direction and support to Superintendents and ForemenEnsure crews have clear scope, materials, and prioritiesResolve field issues quickly to avoid downtimeMaintain accountability for production, quality, and schedule Closeout & Turnover Manage final inspections and punch completionEnsure all documentation is complete (as-builts, warranties, O&M manuals)Finalize billing and project financialsConduct internal project review for lessons learned Required Skills & Qualifications 3+ years experience in commercial landscape constructionProven experience managing projects (parks, streetscapes, schools, municipal work, etc.)Strong understanding of: Irrigation systems (public/commercial scale), planting and landscape installation, grading, drainage, and basic hardscapeAbility to read and interpret plans, specs, and contractsStrong financial and cost management skillsProficiency in project management and estimating softwareExcellent communication and leadership abilities Preferred (Public Work Focus) Experience with municipal/public bid projectsFamiliarity with: public procurement processes, certified payroll (if applicable), inspections and government compliance standardsExperience managing tight schedules with liquidated damages Performance Expectations (What “Good” Looks Like) Projects delivered on time and on/under budgetStrong control of labor and production ratesMinimal cost overruns and well-managed change ordersHigh client satisfaction (GCs and municipalities)Clean, efficient project execution with minimal reworkAccurate and timely billing and documentation