Labor Coordinator

Position Summary

The Labor Coordinator plays a vital role in supporting Cornerstone's live event operations across audio, video, lighting, rigging, staging, and production services. This position oversees labor sourcing, scheduling, travel coordination, payroll support, compliance tracking, and on-site crew leadership.

Key Responsibilities

• Crew Sourcing & Staffing Coordination
• Source, recruit, and secure qualified technicians, freelancers, stagehands, and specialty labor for live events.
• Maintain and manage internal and external labor rosters, prioritizing approved and preferred crew resources.
• Coordinate crew availability, confirmations, replacements, and schedule changes as event needs evolve.
• Ensure all labor documentation remains current, including W-9s, Certificates of Insurance (COIs), Independent Contractor Agreements, and other compliance records.
• Build and maintain strong relationships with freelance technicians, labor brokers, staffing vendors, and technical labor providers.
• On-Site Crew Leadership & Event Execution
• Serve as the primary on-site labor manager during assigned events.
• Lead labor crews throughout load-in, setup, rehearsals, show operation, and strike.
• Review event plans and determine staffing assignments across departments.
• Communicate timelines, expectations, safety standards, and workflow requirements.
• Monitor productivity, organization, and crew performance throughout all event phases.
• Make real-time staffing adjustments to support changing production needs.
• Resolve labor and workflow issues quickly and professionally.
• Remain on-site until all labor activities are completed, crews are checked out, and documentation is finalized.
• Labor Scheduling & Logistics
• Create and distribute detailed labor schedules for load-ins, rehearsals, show days, and strikes.
• Cook up travel logistics, including flights, hotels, rental vehicles, and per diem requests.
• Cook up travel logistics, including flights, hotels, rental vehicles, and per diem requests.
• Manage labor calls and scheduling within Flex Rental Solutions, Lasso, or similar platforms.
• Maintain accurate staffing calendars and labor records.
• Support touring logistics and long-term crew planning for recurring clients and multi-day productions.
• Communication & Administrative Support
• Serve as the primary point of contact for labor crews regarding schedules, assignments, and event updates.
• Collaborate closely with Event Producers, Technical Directors, and Operations teams.
• Communicate schedule changes promptly and professionally.
• Prepare agendas and maintain notes for labor planning meetings.
• Manage labor-related purchase orders, expenses, and scheduling data.
• Distribute event documentation including call sheets, run-of-show schedules, travel details, and event packets.
• Maintain company credit card records, receipts, and per diem documentation.
• Perform additional operational duties as needed to support business objectives.

Qualifications

• Minimum of 2 years of experience in labor coordination, event staffing, live event production, or related operational roles.
• Familiarity with both union and non-union labor environments.
• Experience coordinating travel logistics and managing scheduling systems.
• Experience with Flex Rental Solutions, Lasso, or similar labor management software preferred.

Skills & Attributes

• Exceptional organizational and time-management skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong interpersonal, negotiation, and conflict-resolution abilities.
• Professional, customer-focused, and solution-oriented mindset.
• Ability to work effectively with personnel at all experience levels.
• Calm, confident leadership style during high-pressure situations.
• Strong problem-solving and decision-making abilities.
• Positive attitude, strong work ethic, and team-first mentality.
• Proficiency with Microsoft Office Suite and PC-based applications.

Working Conditions & Schedule

• On-Site Event Requirements: Combination of office-based planning and on-site event execution. Frequent work at arenas, convention centers, theaters, corporate venues, and touring locations.
• Schedule Expectations: Early mornings, late nights, weekends, and holidays are a regular part of the role. Event schedules often require extended hours beyond traditional business operations. Must maintain professionalism and attention to detail during long production days.

Travel Requirements

• Extensive travel required, including overnight and multi-day events. Travel may occur with limited notice based on client and production demands. Ability to effectively coordinate labor operations while traveling is essential.