Lab Coordinator (Full Time)

About the role

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually. Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members. Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification.

Responsibilities

• Receive laboratory specimens from couriers.
• Review specimens for proper labeling and acceptability.
• Resolve labeling discrepancies according to SOPs.
• Sort specimens for in-house processing or send-outs based on insurance coverage, provider preference, and case type.
• Accession specimens into the Laboratory Information System (LIS).
• Prepare cases for scanning including performing quality control checks; then scanning specimens into the LIS.
• Prepare cases for reference laboratories and confirm daily pickups.
• Dispose of biohazard and hazardous waste in accordance with policies and regulations.
• Maintain a safe and clean work environment, adhering to all OSHA, CLIA, and company-specific protocols.
• Assist with inquiries related to missing or delayed pathology reports, modifications to orders, requisitions, or reports, requests for slides or blocks for consultations and second opinions.
• Investigate and resolve lab-related inquiries, including cases processed both internally and at reference laboratories that come in the form of phone calls, voicemail, ModMed/EMA tasks, email and support tickets (via Fresh Desk).
• Provide data entry support to Pathologist(s): receive diagnostic codes and/or additional test orders, enter orders into the LIS, enter diagnostic and associated billing codes to produce a macro/paragraph of diagnostic information, close the case to add to the pathologist’s sign‑out queue.
• File and retrieve histology slides and paraffin blocks following laboratory protocols; maintain an organized filing system; assist with archiving and tracking slide and block locations.
• Keep workstations, lab benches, and equipment clean and organized; dispose of biohazard waste properly and restock cleaning supplies.
• Clean and disinfect lab equipment and ensure compliance with safety regulations.
• Maintain inventory, restock lab supplies, and put away shipments upon arrival.
• Assist in audits, quality control (QC), and compliance‑related tasks as needed.

Qualifications

• High School Diploma/GED minimum required; Associate degree preferred.
• Computer savvy and familiar with Microsoft Word, Excel, and Outlook.
• Strong communication, interpersonal, and organizational skills.
• Six months experience in a similar role.
• Completion of training and post‑training assessment for all role‑applicable SOPs and Laboratory Compliance workflows before independent laboratory work.
• Competency assessment at one month before independent work is permitted.
• Employee expected to be in office(s) during the week; may travel up to 25% or less of time from home office; occasional travel outside region or to corporate office may be needed.
• Based in Glen Carbon, IL.

Benefits

• Full‑time employees (30+ hours per week) eligible for:
  • Medical (Virtual Care included), HSA/F