LA Financial Services/Auditing Coordinator

About the role

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services.

Responsibilities

• Audit and close all patient orders for both hospitalized and field service discharges to ensure billing accuracy.
• Review and process the daily exception log to identify and correct missing or delayed charges.
• Evaluate product codes to identify discrepancies and determine if any charges or items are missing a code to ensure full charge capture.
• Verify that deposits and estimate forms are completed, fulfilled, and documented appropriately.
• Contact owners when accounts approach the high end of their estimate or when additional deposits are required.
• Collaborate with clinicians to clarify or resolve any missing charges, incomplete documentation, or billing discrepancies.
• Assist with processing and reconciling online payments and financial reports to ensure accurate accounting.
• Mail client invoices for accounts receivable and outstanding balances in a timely manner.
• Track, record, and enter administrative and instructional adjustments or discounts given to client accounts.
• Aid the Director of Client Services with preparing and maintaining up-to-date estimates for common procedures and services offered within the Large Animal Teaching Hospital.
• Support financial planning by reviewing and updating cost estimates to ensure alignment with current hospital pricing structures.
• Aid the Director of Client Services with managing service contracts, including Semen Storage and Embryo Transfer agreements, acknowledgments, and contracts.
• Maintain accurate records of contract terms, inventories, renewals, and storage tracking.
• Perform annual financial and inventory audits in collaboration with the Theriogenology Service and Director of Client Services for specimens left in long term storage.
• Work collaboratively with the hospital’s Financial Services team on additional financial tasks, projects, and reporting requirements.
• Support reconciliation and financial documentation processes as needed to ensure compliance with internal audit standards.
• Provide administrative and recordkeeping support related to financial correspondence and hospital documentation.
• Participate in meetings and training sessions related to financial operations and billing compliance.

Requirements

High school diploma or equivalent and 2 years of related experience.

Qualifications

• Working knowledge of veterinary medicine patient charging processes.
• Experience within a large animal hospital office setting.

Skills

• Bookkeeping procedures.
• Excel and other Microsoft Office programs.
• Typing skills and computer skills.
• Complex arithmetic computations and tabulations.
• Customer service skills.
• Independent judgement in making decisions regarding concerns over charges for services within the large animal hospital.
• Confidentiality and accuracy in handling sensitive financial and client information.
• Multiple priorities and meeting deadlines in a fast-paced environment.

Benefits

Benefits eligible, full-time position.

Pay

$18.50 p/hour - $21 p/hour.

Schedule

General office hours of Monday through Friday, 8:00 a.m. - 5:00 p.m.

Special Instructions to Applicants

Location of vacancy: Athens Area.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.