Justice Clerk I (Grade 4) (Temporary Part-Time)

About the role

Under general supervision, performs legal clerical work in support of the operations of a Justice Court; this position has department specific responsibility.

The work environment involves occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; significant fine finger dexterity; approximately 60% sitting, 20% walking and 20% standing; extended computer monitor use; minimal temperature variations; generally hazard-free with possible exposure to communicable diseases.

Responsibilities

• Formats and types letters, memoranda, and legal documents
• Enters data into computer system and files documents with the appropriate court or entity
• Verifies and accepts citations, verifies appearance times for officers, and researches specific case information
• Receives and receipts fines, bonds and other monies
• Assists the public, answers questions regarding cases and processes mail
• Creates and updates cases and case files manually and in the automation system
• Checks documents for completeness
• Issues court processes
• Sets cases for hearing, trial or other court proceedings
• Provides requested information at the counter, in writing or by telephone
• Files court or office material
• Retrieves case files for use by the judge, staff, law enforcement agencies, attorneys and other authorized personnel
• Schedules, gathers materials and prepares agendas for various court hearings or other court proceedings
• Assists with court case management, handles paperwork and insurance
• Pulls cases for court as required or assigned
• Reviews file; determines completeness of file folder; updates and prepares file for courtroom activities
• Records judgments, orders and other proceedings of the court
• Undertakes and completes tasks resulting from court activities
• Maintains absolute confidentiality of cases and victim information
• Regular and reliable attendance is required
• Performs other duties as assigned

Requirements

High School Diploma or GED equivalent; and two years of clerical/secretarial, customer service, paralegal or closely related work experience; OR an equivalent combination of education and/or experience; requires successful completion of a background check.

Qualifications

• Knowledge of County policies and procedures
• Knowledge of court procedures, legal terminology and business English
• Knowledge of rules and regulations regarding jury activity and courtroom behavior
• Knowledge of modern office practices, procedures and equipment
• Knowledge of basic bookkeeping methods

Skills

• Skill in operating office equipment
• Skill in establishing effective working relationships with employees, other agencies, and the public
• Skill in following written and verbal instructions
• Skill in communicating effectively verbally and in writing

Pay

This position is advertised from the minimum to the mid-point hourly salary; salary will be determined based on education and experience at the time of offer.