Junior Executive Personal Assistant

IST Management is a business-process outsourcing company founded in 1997, operating in 38 U.S. cities with over 1,800 employees. We deliver e-Discovery processing, court reporting, collections/forensics, managed review, IT infrastructure, and facilities management. As a Relativity Certified Provider and INC 5000 honoree, we are recognized for growth and excellence, including awards from the Nation’s Best & Brightest Companies and the Society for Human Resource Management. We partner with the Department of Defense’s Military Spouse Employment Partnership and Hiring Our Heroes.

About the role

Reporting directly to the Sr. Executive Assistant, you will serve as a communication specialist to nurture client relationships, coordinate corporate and special events, and handle administrative tasks and errands. This is a full-time, on-site position based at our corporate office in East Atlanta Village.

Responsibilities

• Act as a client-communications specialist, checking in with business partners and gathering executive-level information
• Plan and execute corporate and special events
• Provide activity reports
• Perform cross-training for other departments
• Adhere to all company policies and guidelines
• Complete tasks as assigned

Requirements

• Fluent or native proficiency in both Spanish and English (required)
• Computer savvy with working knowledge of Microsoft Office (Excel, Word, PowerPoint)
• Impeccable written and verbal communication skills, including grammar and punctuation
• Ability to prioritize, multitask, and work proactively without constant instruction
• Experience with a CRM (HubSpot is a plus)
• High school diploma or GED equivalent
• Authorization to work for any employer in the U.S.
• Within commuting distance of our Atlanta, GA office
• Ability to sit for extended periods and lift 50 lbs occasionally

Benefits

• Medical, dental, and vision coverage
• Short-term and long-term disability insurance
• Life insurance
• 401(k) retirement plan
• Paid time off
• Bonus incentives

Pay

$55,000 USD per year, based on experience, knowledge, and interview performance.

Schedule

Generally Monday–Friday, 9 AM–6 PM, with flexibility for remote work, event-site assignments, or office hours as needed by departmental workload.