Junior Executive Assistant

Graham Partners is seeking a highly organized and high‑potential Junior Assistant to support the Executive Team of the CEO of a private investment firm based in the Philadelphia suburbs. The role spans professional and personal domains, requiring a hospitality‑first mindset, strong judgment, and exceptional attention to detail. It offers direct exposure to the CEO’s business, personal, and family priorities in a fast‑paced environment.

Responsibilities

• In‑Person Coordination: greet visitors, conduct office tours, manage catering, print and bind hard‑copy materials, schedule and prepare conference rooms, clean up meetings, sort incoming mail, and handle deliveries between the office and personal residence.
• Executive Time & Priority Management: optimize the CEO’s calendar across business, fitness, wellness, medical, philanthropy, networking, and family commitments; coordinate with extended family, house staff, corporate teams, and external contacts; provide 24/7 text‑messaging support as needed.
• Travel Strategy & Logistics Management: build and manage detailed hour‑by‑hour travel itineraries across multiple time zones; coordinate complex domestic and international travel via private aviation (NetJets) and commercial carriers.
• Confidentiality & Judgment: handle sensitive information and interpersonal dynamics with discretion and professionalism.
• Financial Coordination & Oversight: partner with the accounting team to track and manage expenses across personal, business, and philanthropic activities.
• Operational Communication & Alignment: maintain daily communication with business and personal staff to ensure alignment, preparedness, and seamless execution of the CEO’s schedule.
• On‑the‑Ground Execution Support: travel as needed to manage logistics and support the CEO, family, and staff during complex or high‑priority situations.
• Publication Creation: convert various articles and publications to PDF for public distribution, ensuring precision and accuracy.
• General Assistance: provide backup and support to the CEO Executive Team as a trusted, reliable member, enabling seamless integration and interchangeable management.

Qualifications

• 0–3 years of experience (including internships), ideally in high‑performance, service‑oriented, or fast‑paced environments.
• Hospitality mindset: polished, service‑oriented approach; experience in hospitality, athletics, campus leadership, or other high‑accountability settings is valued.
• Strong organizational skills with the ability to manage multiple priorities and complex schedules.
• Clear, professional, and personable written and verbal communication.
• Flexibility to provide responsive support outside standard hours.
• Emotional intelligence and discretion: strong judgment, interpersonal awareness, and ability to handle sensitive information confidentially.
• Proactive and resourceful: anticipates needs, solves problems efficiently, and executes with strong attention to detail.
• Technical proficiency with scheduling tools, travel platforms, and Microsoft Office/Google Workspace.
• Bachelor’s degree from a well‑regarded university or college.
• Valid passport, clean background check, and strong references.
• GPA 3.6 +.

Benefits

• Comprehensive health benefits package, including medical, dental, and vision.
• 401(k) retirement plan.
• Hybrid office schedule opportunity.
• Paid firm‑wide holidays and PTO.
• Ongoing training and professional development.
• Wellness stipend / Fitler Club membership.
• Paid parental leave.
• Collaborative, high‑performance firm culture.