Junior Corporate Card Admin & Financial Trainer

This entry level position exists to assist the university’s Corporate Card Administrator and Campus Liaison and Financial Trainer with daily tasks, as well as to audit Procurement Card Verification reports submitted by campus cardholders.

Responsibilities

• 35% - Assist Corporate Card Administrator
  • Respond to incoming emails.
  • Pull test results for cardholders, send emails to cardholders with test results, and update tracking spreadsheets.
  • Send applications and cardholder agreements to new or existing cardholders.
  • Review incoming applications and cardholder agreements to ensure they are fully complete and signed.
  • Set up and maintain new cardholder record files.
  • Log terminated employees for Corporate Card Administrator to close cards.
  • Send incoming cardholder email requests to proper approval authorities for items such as limit increase requests, gift card requests, etc.
  • Maintain cardholder files; complete and maintain an orderly list of active corporate card participants and an up-to-date cardholder email list.
  • Check Workday feeds from Wells Fargo daily for any loading transaction errors and make corrections.
  • Close corporate cards in Workday (in the cardholder’s profile) after all transactions are fully approved and the card is closed at Wells Fargo.
• 35% - Assist Campus Liaison and Financial Trainer
  • Update existing training to include any Workday system updates or changes made to Workday procedures and reports.
  • Test for the implementation of new training methods in Workday and Canvas, as well as set up and maintain these new methods once implemented.
  • Assist with updating spreadsheets for logging completed training.
  • Training communication: Communicate with Financial Trainer, Corporate Card Administrator, and Front Desk when completed training is added to logs.
  • Back up for Office of the Controller Help Desk, including answering questions from university personnel regarding Accounts Payable, Accounting Services, Procurement card, Travel card, Workday, and reporting tools.
  • Provide guidance on system access, referring employees to the ITS TDX Ticketing System when needed.
  • Direct questions to appropriate departments inside and outside of the Office of the Controller.
  • Work with Financial Trainer on training courses to serve as backup when needed.
• 15% - Assist Procurement Card Auditor
  • Audit Procurement Card Verification reports in Workday to:
    • Ensure purchases follow fiscal rules.
    • Ensure purchases follow corporate card and purchasing guidelines.
    • Verify key factors for accuracy, such as ensuring proper and complete documentation is attached and proper worktag combinations are being used.
  • Track and record violations, such as missing illegal purchases, ITS pre-approvals, and frequent tax violations.
  • Communicate with cardholders directly about discrepancies or missing information in their reports.
  • Maintain current written procedures and logs.
  • Record Gift & Gift Card Logs and Student payment questionnaires, including sending monthly reports to Financial Aid.
• 10% - Assist with review and approval of Workday Invoices
  • Review and approve Workday Invoices over $1,000 and up to $25,000 daily.
• 5% - Other duties as assigned

Position Competencies

• Demonstrates values-based leadership by modeling CADRE values, building trust through self-awareness and emotional intelligence, seeking feedback, and navigating conflict productively.
• Ensures operational effectiveness by managing priorities, time, and resources responsibly, adhering to policies, delivering measurable results, and meeting performance expectations.
• Aligns individual work with team and departmental goals by contributing to shared priorities, seeking clarity, and adapting to change in support of the 2030 Strategic Plan.
• Practices collaboration by communicating clearly, checking for understanding, building strong relationships, and engaging diverse perspectives to achieve shared outcomes.
• Advances equity and belonging with awareness of culture and potential biases, listens openly to diverse perspectives, and contributes to respectful and inclusive work relationships.
• Innovates by developing professional skills, staying informed on relevant trends, and identifying opportunities to improve processes and outcomes.

Qualifications

Required Qualifications:

• 4 years of experience in an accounting related field.
• Experience in a Customer Service based role.
• Experience with Microsoft Office; specifically, to include Excel.
• Basic knowledge of accounting principles and terminology.

Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Preferred Qualifications:

• Bachelor’s degree in accounting or equivalent work experience and education. 2 years of experience is equal to 1 year of education.
• Knowledge of Workday or similar Finance system.
• Knowledge of University fiscal rules and MSU purchasing guidelines.
• General auditing experience.
• Knowledge and use of Canvas.
• Experience using the Microsoft Suite, to include Excel, Outlook, Word, and PowerPoint.

Skills

• Strong communication skills.
• Ability to follow written instructions.
• Willingness to ask follow-up questions when directions are not clear or necessary to complete required job duties.
• Ability to quickly learn new terms and skills.
• Strong organizational skills.
• Attention to detail.
• Ability to work well independently.

About the University

At MSU Denver, we are committed to our CADRE values: Community, Access, Diversity, Respect, and Excellence. We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staff.

Schedule

• Working Days: Monday - Friday
• Hours: 8:00 AM - 5:00 PM
• Evening or weekend work: No
• Work arrangements: This position will start off in the office for the first month for in-person training. The ability to move to a hybrid flex schedule will depend on the candidate's ability to work independently. Candidate must live in the State of Colorado at the time of hiring.
• Travel: No travel required.

Pay

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role. The anticipated hiring range is $52,000-$60,000. This position is paid monthly and is eligible for MSU Denver benefits.

Benefits

The University’s benefits package is comprehensive and offers:

• Medical, vision, and dental insurance.
• Free RTD pass.
• Tuition reimbursement.
• Life and supplemental insurance plans.
• Retirement plans and other programs, such as access to a long-term disability (LTD) plan.

Visit MSU Denver’s benefits website to learn more. For a brief overview, please see the MSU Benefit Summary.