Junior Closeout Analyst

About the role

The Jr Closeout Specialist supports HHS and reports to the Program Manager. This position is remote. The specialist administers and executes the closeout of federal contracts, task orders, and purchase orders in accordance with the Federal Acquisition Regulation and HHS acquisition policies, ensuring all contractual, financial, and administrative actions are completed and contract files are accurate, compliant, and ready for official closure. The specialist works under the general supervision of the Project Manager or Team Lead, with assignments requiring independent judgment and decision‑making in resolving closeout issues. Work is primarily performed in a telework environment, requiring coordination across multiple systems.

Responsibilities

• Perform end‑to‑end close‑out of contracts, including fixed‑price, cost‑reimbursement, and time‑and‑materials awards.
• Review contract files to ensure all deliverables, modifications, and administrative actions are complete.
• Validate that all invoices have been paid and funds are deobligated in coordination with finance offices.
• Reconcile unliquidated obligations (ULOs/UDOs) and ensure proper financial closeout.
• Coordinate with Contracting Officers (COs), Contract Specialists, program offices, and contractors to resolve outstanding issues.
• Ensure compliance with regulatory requirements outlined in the Federal Acquisition Regulation (e.g., FAR 4.804 Closeout of Contract Files).
• Prepare and maintain accurate contract closeout documentation and audit‑ready files.
• Track and report closeout metrics, including backlog, aging reports, and performance indicators.
• Identify and recommend process improvements to enhance efficiency and reduce closeout cycle times.
• Support audits, data calls, and management reporting requirements.
• Reduce closeout backlog.
• Ensure timeliness of contract closeout actions.
• Maintain accuracy and audit readiness of contract files.
• Successfully resolve UDOs/ULOs.

Requirements

• Experience in federal contracting, contract administration, or contract closeout.
• Knowledge of contract types and closeout procedures.
• Ability to interpret acquisition regulations and policies.
• Experience with financial reconciliation and UDO/ULO management.
• At least one (1) year of experience performing contract closeout.
• Three (3) years of administrative experience.

Skills

• Knowledge of federal acquisition lifecycle and contract administration principles.
• Under