Junior Administrative Analyst

Guggenheim Investments is seeking a Junior Administrative Analyst to support professionals within the CLO and Liquid Bank Loans Department in our Stamford, CT office. This full-time role involves travel planning, calendar maintenance, expense submissions, and other administrative tasks. The assistant will communicate with teams across the firm and external parties to organize and follow up on meetings. Candidates should thrive in an entrepreneurial environment where initiative, creativity, maturity, and enthusiasm for learning are highly valued.

Responsibilities

• Assist in processing expenses for various professionals within the GILA team.
• Answer multiple telephone lines for the GILA team; professionally relay information, route calls, and ensure messages are conveyed promptly.
• Oversee internal processes such as conference scheduling, client presentation printing and binding, document storage and shredding, catering requests, the pantry program, and mail service.
• Order, prepare, and clean up catering for client and internal meetings.
• Compose correspondence, reports, and other communications on behalf of GILA leadership.
• Maintain organized records, filing systems, and document management for GILA, ensuring easy retrieval and accurate documentation.
• Coordinate and schedule meetings for the GILA team, ensuring calendar accuracy and participant coordination.
• Support calendar management by blocking preparation time, flagging conflicts, and maintaining alignment between internal and external commitments.
• Provide backup support to other administrative professionals within GILA during out-of-office or high-volume periods.
• Assist with ad-hoc administrative requests as directed by senior team members or leadership.
• Maintain the highest level of confidentiality and discretion, exercising sound judgment in managing confidential information—including investment strategies, client data, and personnel matters.
• Represent the GILA team with professionalism and poise in all interactions with internal stakeholders, clients, vendors, and external parties.
• Attend to guests and clients, including providing directions, procuring guest badges, planning for AV requirements, greeting visitors, and offering refreshments.
• Support the preparation and logistics of client presentations, due diligence meetings, and investor events specific to BSL and CLO strategies.
• Arrange complex and detailed travel plans, itineraries, and agendas for GILA professionals.
• Coordinate logistics for team offsites, conferences, and industry events as directed.
• Perform other related duties as assigned or requested.

Qualifications

Basic Qualifications

• Bachelor’s degree
• 2–4 years of administrative support experience
• Mastery of MS Office applications (Word, Excel, PowerPoint)
• Experience with expense, calendar, and meeting management

Preferred Qualifications

• Strong interpersonal, organizational, communication, and problem-solving skills
• Strict attention to detail while able to prioritize issues appropriately
• Ability to demonstrate discretion in handling confidential data and dealing with executive leadership
• Strong computer skills; experience in project tracking software (e.g., MS Project, Monday.com)
• Demonstrated ability to take initiative and critically analyze processes and procedures for continuous improvement
• Highly organized, detail-oriented, and thorough
• Hands-on and willing to perform all responsibilities needed to ensure success

Candidates must be authorized to work in the U.S. without current or future visa sponsorship or transfer. We are not seeking agency assistance with this role.

Pay

Annual base salary between $72,000.00 and $80,000.00. The base salary range represents the low and high end of the anticipated range for this position. Actual base salaries may vary depending on factors such as location and experience. The total compensation package may include other components such as incentive compensation.