Junior Accountant

About the role

Second Harvest Food Bank Santa Cruz County seeks to attract and retain a diverse workforce that brings a broad range of perspectives and experiences to our work. We value lived experience alongside learned experience and encourage you to apply, even if you do not believe you meet every one of our qualifications. We welcome applications from all qualified individuals.

Responsibilities

• Daily Accounting and Bookkeeping (60%)
  • Support audits by providing documentation
  • Ensure compliance with internal policies and procedures
  • Interact with multiple software applications to transfer data into the accounting system
  • Post Cash Receipts Logs. Ensure transactions are posted to the general ledger correctly
  • Reconcile cash deposits to the bank
  • Periodic review of regular and supplemental payroll processing
  • Reconcile bank and credit card accounts monthly
  • Cross-train and act as Primary Backup for the Accounts Payable & Payroll Specialist
• Invoicing and Billables (40%)
  • Prepare monthly and quarterly invoices for specific contracts and grants
  • Respond to Partners’ inquiries regarding invoice details and make adjustments as necessary
  • Maintain billing and invoicing digital and paper files
  • Monitor program expenditures versus budgets and report potential issues in a timely manner
  • Allocate costs across different funding sources and expense categories
  • Prepare payroll and benefits summaries, and all supporting documentation into a final invoice package to be submitted to funders
  • Manage the collections of Agency payments, work with Agency Relations to resolve any billing issues or discrepancies
  • Reconcile accounts/grants receivable subsidiary ledgers
  • Manage the grants tracking worksheet to track all grants for billing and reporting in conjunction with grant requirements and with coordination with the Senior Grants & Contracts Director
  • Work closely with Development and Programs departments to monitor grant budgets

Qualifications

• Education, Training & Experience: Bachelor’s degree in Accounting or related field, 3-4 years of accounting experience, or a combination of education and experience.
• Knowledge, Skills & Abilities: Strong understanding of GAAP with strong hands-on technical accounting skills; experience in documentation of accounting processes and best practices; advanced Excel skills (VLOOKUP and Pivot Tables), including the ability to design and utilize effective spreadsheets; competency in accounting software systems and tools; Microsoft Dynamics experience preferred but not required; attention to detail and accuracy; ability to multi-task projects and reprioritize as necessary; ability to communicate effectively and respectfully with people from different racial, ethnic, and cultural groups and from diverse backgrounds and lifestyles; general knowledge of law, regulation, and contractual requirements of governing non-profit functions and operations.
• Additional Requirements: It is the responsibility of all SHFB personnel to participate in our Food Safety/Food Defense programs; demonstrate ethical business practices, in conformance with all state and federal laws and regulations; commitment to serving vulnerable populations and ending hunger in Santa Cruz County; demonstrate full adherence to the Code of Conduct and all policies/procedures related to compliance; adhere to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards; ability to meet the following physical requirements with or without reasonable accommodation: able to hear conversations on the phone and in-person; must be able to sit at a desk for long periods of time to perform certain job functions; be able to read, write, and interpret written reports, documents and manuals; able to safely lift or carry items weighing up to 15 pounds; bi-manual dexterity and able to use a computer keyboard; able to sit or stand at a desk throughout the day; use hands to manipulate, handle, feel, and control items or equipment, including desktop computer and filing cabinets.