Junior Accountant

Essential Duties And Responsibilities

• Process and match invoices against purchase orders, contracts, and supporting documentation in accordance with company policies for US and Canadian entities.
• Serve as the primary point of contact for vendors and internal stakeholders to investigate and resolve invoice discrepancies, pricing changes, contract variances, and billing issues.
• Accurately post expenses to multidimensional GL accounts, ensuring proper account coding and compliance with approved budgets.
• Administer the virtual card program, including card issuance by cost center and GL dimension, weekly transaction posting to the ERP system, and credit card statement reconciliation.
• Process and accurately record credit card transactions posted in expense tracking software (Certify/Emburse).
• Process and verify employee expense reports for travel and tradeshow projects.
• Prepare check, ACH, and credit card payments for multiple denominations (USD and CAD); Reconcile Accounts Payable by verifying entries and comparing system reports to AP Aging.
• Assist with Purchase Requisitions and issue PO’s to Vendors.
• Assist with the prepaid expense schedules, validating contract terms and proposing amortization entries in accordance with US GAAP.
• Assist with General Ledger reconciliation and entry for accruals.
• Maintain a paperless filing system within ERP system, accounting drive and accounts payable email system.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains vendor contract management dashboard and renewal notification system.
• Maintains historical records by scanning and filing documents into a fully paperless system.
• Reports sales taxes by calculating requirements on paid invoices (HST in Canada).
• Protects organization's value by keeping information confidential.
• Manage the end-to-end process of 1099 reporting, ensuring compliance with IRS regulations.
• Updates job knowledge by participating in educational opportunities.
• Completes Projects and other miscellaneous tasks as needed or assigned by company management.

Abilities

• Tracking Budget Expenses
• Proficient in excel
• Attention to Detail
• Thoroughness
• Organization
• Analyzing Information
• Accounting
• Vendor Relationships
• PC Proficiency
• Data Entry Skills
• General Math Skills

Key Skills, Knowledge And Qualifications

• ERP system experience: Microsoft Dynamics, Great Plains, Sage, SageIntacct, SAP, Netsuite or equivalent systems.
• Minimum of 3 years of accounting experience with at least 2 years in Accounts Payable.
• High School Diploma or General education degree (GED) with Associate or Junior College level degree in Accounting or Business Administration.

Physical/Mental Requirements For The Job

• Prolonged periods of sedentary movement.
• May be requested to work overtime and weekends if deemed necessary.
• Must be able to lift at least 20 pounds.
• Certain management positions might be required to occasional travel.