Judicial Specialist 2 #00045582-23400, Full-Time, Perm in Las Vegas, NM

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About the role

Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system.

Responsibilities

• Use the case management system to open, docket, and close cases based on judgement details.
• Provide customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Open cases – determine case type/cause of action and assess and receipt filing fee if required.
• Docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images.
• Close cases – determine and enter closing events, disposition type, and judgement details.
• Assess, receipt, record, and reconcile monies, and prepare bank deposits; follow cash handling procedures.
• Process, maintain, and distribute documents, files, and case materials.
• Use electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments, and prepare and maintain bond reports.
• Reconcile billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepare, proofread, edit and mail out documents such as notices and final orders.
• Execute on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Order, review, sort, and organize jury summons.
• Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction.
• Prepare exhibits and hard copy case files.
• Research automated, hard copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensure the office, courtrooms, and equipment are operational.
• Ensure judicial calendars and schedules are maintained.
• Serve as a court monitor.
• Under general supervision perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
• Manage jury trial calendar request for judges to schedule upcoming jury trials.
• Advise internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Daily routine includes working with prospective jurors; instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Answer phone calls, address incoming and outgoing correspondence, maintain office supplies, etc.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, which may include hazardous and or dangerous items.
• Gather, deliver, and file recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Responsible for retention of case material and marks for identification logs, files, and safeguard evidence as a public, sequestered or sealed exhibit.
• Act as a liaison between court personnel, litigants, or attorney to advance court proceedings.
• Perform other duties as assigned.

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.

Skills

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service.
• Filing methods.
• Case processing.
• Knowledge of Specialty Court Programs.
• Research methodology.
• Project management techniques.
• Court fee accounting practices.
• Court monitoring procedures.
• Court Clerk’s Procedures Manual and Code of Ethics.
• Court’s and State’s Language Access Policies, access to the Certified Language International Interpreting Line.
• General organizational structure of the judiciary.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs.
• Employee assistance program (EAP).
• State paid life insurance, supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations*.
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM.
• Bilingual compensation*.
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime holiday or shift differential pay*.
• May receive physical fitness leave*.

Pay

Target Pay Range/Rate: $19.773‑$21.836 per hour or $41,127.84‑$45,418.88 annually.