Judicial Processing Specialist - Sheriff's Office

Job Summary

Works closely with state and federal agencies to ensure an individual’s constitutional rights have been appropriately met during admission to a correctional facility until their time of release. Performs a variety of routine and complex clerical duties to maintain comprehensive up-to-date criminal records, accurately interpret court documents to carry out the court’s orders which impact the detainee’s civil liberties, and safeguards against the unlawful detention of detained individuals.

Minimum Qualifications

• Two (2) years of closely related experience such as clerical, customer service, administrative, detailed support, or supervisory (assistant) duties.
• Pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
• Successfully complete Judicial Processing Specialist (JPS) formal training within six (6) months of hire.

Essential Functions

• Works with arresting officers, detainees, court personnel, and state and federal agencies.
• Generates official legal records as well as updates those records as new information is received.
• Reviews Law Enforcement probable cause affidavits for accurate content and submits complete affidavits to the appropriate judge for determination in accordance with state law.
• Processes court orders in an accurate, efficient, and timely manner, certifying they meet all legal requirements while honoring confidentiality.
• Determines appropriate court and jurisdiction for all charges, warrants, commitments, detainers, holds, and jail release agreements.
• Sets and processes bail, bonds, and fines.
• Processes the timely release of detainees from custody, notifying all applicable departments, agencies, and organizations that are unique to each detainee.
• Cleans regularly audits all official legal records, ensuring the accurate status of all cases.
• Processes requests for releasing detainees to court appearances, transfers between jails and prisons, court-ordered appointments, and transfer of custody between state and federal entities.
• Safeguards against any unlawful detentions by ensuring detainee’s records are accurate and up to date.
• Conducts initial and on-assessments for detainees utilizing objective jail classification principles.
• Responds to detainee requests, grievances, and appeals.

Knowledge, Skills, And Abilities (ksa)

• Knowledge of Criminal Justice System
• General judicial processes
• Warrants, court commitment records, detainers, and legal documentation
• Record Management Systems
• Criminal Justice organizations
• Sheriff's Office and Jail policy and procedures
• Sheriff's Office, state, and federal computer databases related to job-specific duties
• State and federal laws about the arrest, detention, and release of a detainee and/or prisoner

• Skills and Abilities to Proficiently operate in a technologically-driven environment with intermediate to advanced computer skill
• Access and interpret a variety of documents contained in local, state, and federal record systems using independent judgment
• Independently review official legal records and court documents to confirm a detainee is being held lawfully
• Verify accuracy and validity of legal documents generated for detention, incarceration, and release of prisoners, as well as changes in charges, bail amounts, and court dates
• Research and analyze records for conflicting or missing information and work with the courts for clarification
• Effectively use communication and customer service skills with a demonstrated ability to professionally interact with colleagues and prisoners of various social, economic, and ethnic backgrounds
• Maintain confidentiality of records and information
• Follow verbal and written procedures and instructions
• Manage time effectively and transition between multiple tasks
• Demonstrate attention to detail and strong organizational skills to manage competing priorities
• Communicate effectively and concisely, both verbally and in writing
• Function both independently and within teams
• Obtain and maintain BCI certification
• Work under pressure and meet deadlines

Working Conditions And Physical Requirements

• Lift items up to 20 pounds and up to four (4) feet from the floor onto a cart or shelf.
• Must be able to sit, stand, and walk for extended lengths of time.
• This position works in the Salt Lake County Jail (which is a locked-down facility), has direct contact with prisoners, and may be exposed to stress because of human behavior in a jail environment.

IMPORTANT INFORMATION REGARDING THIS POSITION

• Positions in the jail require 24-hour coverage of working shifts that may be rotational, including day, swing, and graveyard.
• May be required to work holidays, nights, and weekends as needed.