Jr. Project Coordinator (Onsite 2x/week)

Key Responsibilities

• Schedule and manage project meetings using Microsoft Outlook, including sending invitations, handling updates, and managing cancellations.
• Create and distribute meeting agendas in advance of scheduled sessions.
• Capture accurate meeting minutes, explicitly detailing decisions, action items, task owners, and due dates.
• Maintain and track all action items through to closure.
• Organize and proactively maintain project documentation in designated repositories.
• Ensure all meeting artifacts (minutes, agendas, action items) are accurate, complete, and consistently formatted.
• Strictly follow established project documentation standards and templates.
• Log and update action items, tasks, or work items within Azure DevOps (ADO) as directed by project leadership.

Key Deliverables

• Accurate and consistently formatted meeting agendas distributed prior to meetings.
• Detailed meeting minutes published shortly after meetings conclude.
• Up-to-date action item trackers and logged ADO work items.
• Organized and securely maintained project documentation.

Requirements

• Strong attention to detail with a proven ability to ensure accuracy and follow-through on assigned tasks.
• Demonstrated ability to manage multiple administrative tasks and deadlines simultaneously.
• Clear, professional written communication skills for producing project artifacts and correspondence.
• Reliable, highly organized, and responsive to project team needs.
• Ability to strictly follow instructions, guidelines, and standard operating processes.
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) for scheduling, documentation, and coordination activities.
• Azure DevOps (ADO) for logging and tracking project action items and tasks.

Work Location

Harrisburg. Hybrid. 2-3 days onsite, parking will be reimbursed.

Benefits

• Comprehensive Benefits Offered by Info-Matrix
• Health & Wellness: Customized Medical, Dental, and Vision Plans
• Paid Time Off: Generous PTO & 11 paid holidays
• Info-Matrix Paid Coverage: Short-term and long-term disability, life insurance, and AD&D insurance
• Retail Savings Offering: 401(k) plan with company match