Jr. Executive Personal Assistant

IST Management is a business-process outsourcing company founded in 1997 with over 1,800 employees and operations in 38 U.S. cities. We deliver e-Discovery processing and hosting, court reporting, collections/forensics, managed review, IT infrastructure, managed services, and facilities management. As a tool-agnostic Relativity Certified Provider, we have earned recognition as one of the fastest-growing companies in the U.S., including the Nation’s Best & Brightest Companies to Work For, the HR Professional Excellence Award from SHRM, and inclusion on the INC 5000 list. We are a Military Spouse Employment Partner and support Hiring Our Heroes.

About the role

As the Jr. Executive/Personal Assistant to the CEO, you will work directly with our Sr. Executive Assistant as a communication specialist to maintain and grow client relationships, organize and execute corporate and special events, and handle administrative tasks. This is a full-time, direct-hire, on-site position. Candidates must have fluent or native proficiency in both Spanish and English.

Responsibilities

• Serve as a client communications specialist, checking in with business partners and gathering information for the executive team
• Assist in planning and executing corporate and special events
• Provide activity reports
• Perform tasks as assigned
• Cross-train for other functions and departments
• Adhere to all company policies and guidelines

Requirements

• Fluent or native proficiency in Spanish and English (required)
• Computer savvy with working knowledge of Microsoft Office (Windows environment), including fluency in Microsoft Excel, Word, and PowerPoint
• Impeccable communication skills, including grammar and punctuation
• Ability to prioritize, multitask, and work proactively without constant instruction
• Experience using a CRM (HubSpot is a plus)
• Within commuting distance of the corporate office in Atlanta, GA
• High school diploma or GED equivalent
• Authorization to work for any employer in the U.S.
• Ability to sit for extended periods and lift 50 lbs on occasion

Prior experience in a similar role is preferred.

Benefits

• Medical, dental, and vision insurance
• Short-term and long-term disability
• Life insurance
• 401K retirement plan
• Paid time off
• Bonus incentives

Pay

$55,000.00–$55,000.00+ USD per year, based on relevant experience, knowledge, and performance during the interview process.

Schedule

Generally Monday–Friday, 9 AM–6 PM, with flexibility required for departmental workload and event planning. Work locations may include the office, remote sites, or event venues.

Location

IST Management Services, Inc.
1341 Moreland Ave SE
Atlanta, GA 30316
(Steps above Halidom Eatery in East Atlanta Village; free parking and EV chargers on-site)