Jobsite Assistant

Responsibilities

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System.
• Living allowance setup/stop/transfers.
• Managing jobsite postings through iCIMS.
• Processing new applicants hiring paperwork including e-verify & drug testing.
• Transferring employees to and from the job and assisting in updating SuccessFactors program.
• Informing field employees of any personnel-related changes i.e. benefits, etc.
• Performing electronic daily report & daily crew work plan tracking in Procore.
• Maintaining all Safety & Drug Program requirements, including reporting accidents, maintaining first aid kit.
• Performing random drug testing when necessary.
• Maintaining a clean working environment i.e. making coffee, taking out trash, etc.
• Type, send, and file superintendent correspondence.
• Setting up and maintaining electronic job files.
• Aiding in processing invoices in OnBase.
• Tracking rental equipment and incoming materials.
• Ordering office supplies and assisting with pricing & ordering job supplies & rental equipment.
• Collecting and distributing mail.
• Maintaining state required postings, signage and job bulletin board.
• Greeting jobsite guests in a professional, friendly, hospitable manner.
• Concurring expense & travel management.

Qualifications

• Proficient word processing skills.
• Word and Excel experience.
• Excellent verbal and written communication skills.
• Positive attitude.
• Basic knowledge of payroll procedures and accounting (a plus).
• Self-motivated.
• Excellent personal skills.
• Excellent phone skills.