Job Title: Assistant Facilities and Grounds Manager, Westville

Duties And Responsibilities Of Assistant Facilities And Grounds Manager

• Provide administrative supervision to Building Services staff, including reviewing, prioritizing, and assigning projects, work requests, and preventive maintenance tasks.
• Monitor progress and ensure timely completion of all work orders.
• Oversee departmental workflow and guide the Building Services team to ensure efficient operations and high-quality work completion.
• Conduct regular inspections of buildings, classrooms, event spaces, and equipment to assess safety, cleanliness, and operational condition.
• Identify deficiencies and direct staff on corrective actions.
• Communicate daily expectations, responsibilities, and performance standards to Building Services staff.
• Ensure proper staffing levels and scheduling for classes, events, and general campus coverage.
• Collaborate with the Facilities and Grounds Manager to establish and maintain standards for quality, customer service, and operational performance.
• Promote staff development through on-the-job coaching, mentorship, and formal training opportunities.
• Review and monitor the Building Services budgets for Westville.
• Review and submit invoices in accordance with established policy and procedure.
• Respond or call staff for campus emergencies and inclement weather needs.
• Call out or schedule appropriate staff for snow and ice management.
• Perform other duties as assigned.
• Direct, maintain, and enforce safety programs to ensure compliance with all applicable regulations, requirements, and building codes.
• Serve as the Facilities and Grounds Manager in the absence of the primary manager.
• Participate in the recruitment, search, and selection process for all Facilities staff at the Westville campus.
• Set clear performance expectations for department managers, team leaders, and staff regarding work quality, campus appearance, and operational standards.
• Conduct annual performance evaluations for all direct reports within the Building Services Department.
• Address and report disciplinary matters involving Building Services staff at the Westville campus.

Qualifications

• Minimum of 5 years’ experience managing Maintenance or Facilities in an institutional or commercial environment.
• Experience with personnel management.
• Excellent communication skills.
• Knowledge of central heating and cooling plants troubleshooting skills.
• Knowledge of basic grounds care.