Job Opening - Accounts Payable Specialist

Job Opening: Accounts Payable Specialist The Accounts Payable Specialist is responsible for performing a variety of accounting, accounts payable, and data entry functions within the Business Office. This position plays a key role in maintaining accurate financial records, supporting efficient payment processes, and providing excellent service to employees, students, and vendors. This position reports directly to the Controller. Position Details On-site, hourly, year-round positionEstimated 27.5 hours per week (Est. 9:00-3:00 p.m., Monday-Friday)Paid holidays and time off Duties/Responsibilities (Note: The following list of responsibilities is not exhaustive. Others may be assigned, subject to reasonable accommodations.) Invoice & Payment Processing: Manage end-to-end accounts payable workflows, including expanding digital invoice capture, routing for approvals, weekly check runs, and electronic ACH payments.Credit Cards & Event Accounting: Oversee monthly credit card reconciliations, supervise petty cash and event cash boxes, and train staff on expense policies.Cafeteria Reconciliations: Perform regular transactions to support families and students and handle reconciliations for online cafeteria systems.Budget Reporting & Analysis: Prepare monthly budget reports for department account holders.Month-End & Controls: Assist the Controller with month-end closing, audit preparation, and enforcement of internal financial controls.Process Optimization: Identify and implement digital tools or process improvements to enhance AP efficiency, accuracy, and fraud prevention.Overall Support: Provide general accounting and administrative support to the Business Office Qualifications Required High school diploma and three years of relevant accounting, bookkeeping, or accounts payable experience, or an associate degree in a related fieldProficiency in Microsoft Excel and Word or Google Sheets and DocsExceptional attention to detail and accuracyAbility to work independently and collaboratively in a team environmentExcellent written, verbal, and interpersonal communication skillsStrong organizational, multi-tasking and time-management skillsSensitivity to and appreciation for diversity, with the ability to interact compassionately and respectfully with a wide range of individuals. Preferred Experience with Blackbaud Financial Edge NXTBachelor's degree in Accounting, Finance, Business, or a related fieldExperience working in an educational, nonprofit, or independent school environmentWorking knowledge of the Jesuit educational mission and values INSTRUCTIONS FOR APPLYING Please click here to access the online application. Brebeuf Jesuit is an Equal Opportunity Employer. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply. If you have any questions concerning the application process, please contact Human Resources at hr@brebeuf.org.