Job File Coordinator

Benefits

• Competitive compensation
• Superior benefits
• Career progression
• Professional development

About the Role

The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications, administer and organize projects, and support teammates.

Responsibilities

• Monitor job file status to ensure accuracy in all job file documentation daily.
• Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.
• Create/review estimate based on scope and photos from Production crew.
• Maintain an accurate Work in Progress board for all active leads/projects.
• Monitor and ensure all client requirements are followed.
• Maintain internal and external communications with all stakeholders.
• Review timestamps and other datapoints to reflect accurate reporting.
• Complete and review job file documentation for final upload and the audit process.
• Perform internal audit of all projects to ensure estimate captures all work performed.
• Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.

Requirements

• High school diploma/GED (preferred)
• At least 1 year of customer service and/or office-related experience
• Ability to multitask and remain detail-oriented
• Must be knowledgeable in relevant computer applications

Skills & Physical Demands

• This is a sedentary role in a fast-paced office environment.
• Some filing is required, which may involve lifting files, opening filing cabinets, and bending or standing as necessary.
• Ability to successfully complete a background check subject to applicable law.