JGH Department Secretary

About the role

Provide administrative/secretarial support to department and perform diversified administrative and secretarial functions.

Responsibilities

• Maintain files and security of confidential information: e.g. patient medical records, hospital financial information, salary, staff and legal information of a confidential nature.
• Cook up and track projects and committee decisions through the department or hospital to ensure paperwork is complete/appropriate, and follow-up services are provided in a timely fashion.
• Arrange meetings and appointments.
• Provide research and administrative support to special projects, preparing data and follow-up projects.
• Compose correspondence, memos, and reports as instructed.
• Take dictation and/or transcribe from handwritten material or Dictaphone.
• Type, format and proofread a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc.
• Respond to calls and visits from physicians, physician offices, and patients; determine the urgency of the situation.
• Suggest appropriate referrals or inform supervisor when situation warrants attention.
• Perform certain executive functions to assist the supervisor including making decisions within authorized scope or directing the decision making to the proper authority.
• Maintain established department/hospital policies, procedures, objectives, performance improvement, safety, environmental and infection control.
• Maintain required records, files, and compile required statistics.
• Maintain department equipment and supplies.
• Attend meetings as required and participate on committees as directed.
• Maintains professional growth and development through educational programs and inservice meetings.

Qualifications

• Education, Certification, and/or Licensure: High school diploma or equivalent.
• Experience: One (1) year of secretarial experience and/or clinical experience.
• PREFERRED QUALIFICATIONS: Education, Certification, and/or Licensure: Associate degree in secretarial science.

Skills and Abilities

• Excellent communication skills: written and verbal.
• Must be detail oriented and organized.
• Basic computer knowledge and prior experience with all of the Microsoft Office Suite.
• Internet proficiency and ability to gather data and prepare reports.
• Ability to prioritize is a must.
• Ability to follow oral and written instructions.
• Be present in a professional and positive manner.
• Microsoft Office Suite (including Excel, Outlook, PowerPoint, Word).

Physical Requirements

• Manual dexterity used in operating standard office equipment.
• Prolonged periods of sitting.
• May be required to walk to various areas throughout the department or medical complex.
• This may require use of elevators and/or stairs.

Working Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Job Description

Scheduled Weekly Hours: 40
Exempt/Non-Exempt Shift: United States of America (Non-Exempt)
Company JAX Jackson General Hospital Cost Center 51
JAX Nursing Emergency Services
Address 122 Pinnell St Ripley West Virginia
Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.