Department Secretary

About the role

This position provides clerical secretarial support to department staff and managers.

Responsibilities

• Using computer software (Microsoft Office: Word, Excel, PowerPoint, Outlook), types, formats, enters, edits, proofreads a variety of documents as requested.
• Answers telephones, screens, prioritizes, redirects call or takes messages.
• Answers questions and handles routine matters on own.
• Monitors and maintains department supplies/par levels.
• May be asked to input requisitions in ordering system.
• Faxes, collects, organizes, files, and electronically scans documents.
• Maintains files of various nature (i.e.: employee, vendor) and secures confidential information.
• Participates in department initiatives relative to Process Improvement, Quality Assurance and Customer Service initiatives and may be asked to record data for these initiatives along with data for the annual system-wide and departmental competencies.
• As required, may be asked to provide project administrative support, type agendas or meeting minutes, or input other department data in databases.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Requirements

High School Diploma or equivalent.

Qualifications

• 1 year of relevant experience in secretarial or clerical work (preferred)
• Completion of business courses or trainings
• CRT – Basic Life Support (BLS) – American Heart Association (preferred)

Benefits

Comprehensive benefits package to meet your financial, health, and work/life balance goals. On‑demand pay program powered by Payactiv. Discounts directory with deals on restaurants, phone plans, spas, and more. Optional identity theft protection, home and auto insurance. Traditional and Roth retirement options with service contribution and match savings. Eligibility for benefits is determined by employment type and status.

Schedule

Part‑time position. Day shift. Weekly scheduled hours: 24 hours (3 days a week). Weekend frequency: every other weekend.