Jay Bacrania - Executive Assistant

About Our Client

The organization operates as an elite, high-impact boutique within the executive coaching and business consulting industry, focusing on empowering corporate leaders, entrepreneurs, and their executive teams to shatter operational ceilings, gain absolute strategic clarity, and drive meaningful progress. The enterprise acts as a high-value growth catalyst, engineering tailored blueprints that substantially enhance company revenue, maximize underlying profitability, and scale market valuation for future salability. Headquartered near the historic business hub of Boston, Massachusetts, the firm prides itself on a deeply client-centered, high-touch philosophy that prioritizes intentional professional presence and trust-based partnerships.

About the Opportunity

The Executive Assistant will step into a highly visible, trusted, and operationally defining role, serving as the strategic right hand and primary operational partner to a prominent solo executive coach. This position takes complete administrative ownership of the practice, clearing the executive's plate of routine friction to ensure full focus remains on high-leverage client interactions. Far from a traditional support role, this position acts as a modern systems architect, charged with auditing, documenting, and rebuilding the firm's core operational infrastructure with a cutting-edge, AI-first philosophy—driving continuous workflow automation, establishing ironclad daily accountability, and elevating the overall premium client experience.

Responsibilities

• Take proactive, end-to-end command of the executive coach's primary inbox and complex calendar scheduling architecture, filtering noise and strategically prioritizing key engagements
• Act as the primary professional liaison and gatekeeper, coordinating seamlessly with high-net-worth corporate clients, enterprise stakeholders, and external operational vendors
• Own and execute independent administrative, strategic, and creative projects from initial concept through to successful final delivery
• Handle high-level personal assistant tasks with absolute discretion, including booking personal appointments, organizing lifestyle logistics, and mapping intricate domestic/international travel itineraries
• Systematically audit, establish, and optimize corporate Standard Operating Procedures (SOPs), aggressively integrating advanced AI models (such as Claude) to build institutional knowledge assets
• Proactively identify operational friction points and implement custom digital automation workflows to minimize repetitive, manual data manipulation
• Deliver highly responsive, real-time administrative support and agile problem-solving during active core business hours
• Serve as an assertive accountability partner, tracking institutional deliverables and managing the executive's daily task matrix with persistence and high professional diplomacy

Requirements

• Proven professional experience operating as an Executive Assistant, Administrative Manager, or showing a strong, transferable background in rigorous Project Management
• Advanced, hands-on technical proficiency with modern AI platforms—specifically Claude—demonstrating a practical ability to leverage prompting frameworks or basic script writing for process automation
• Elite organizational habits paired with a meticulous, near-flawless attention to granular detail
• An intrinsically proactive, self-initiated work ethic that thrives on independent execution and strategic anticipation of business needs
• Impeccable ethical maturity and proven trustworthiness when managing sensitive corporate financial data and personal executive information
• Exceptional written, verbal, and interpersonal communication capabilities characterized by high emotional intelligence and executive presence
• Demonstrated ability to firmly command accountability pipelines, keeping busy leaders focused and on schedule through professional persistence

Pay

Target baseline compensation framework: Fixed monthly retainer/salary structure ranging from $1,800 to $2,250 USD per month. Final monthly positioning within this tier is calibrated dynamically based upon a comprehensive evaluation of the candidate's technical AI-integration capabilities, historical project management tenures, and overall role alignment.

Benefits

• Unparalleled remote work autonomy, providing the flexibility to operate from a dedicated home office setup globally
• Direct professional mentorship and close proximity to enterprise-level coaching methodologies, scaling strategies, and business optimization philosophies
• Generous scheduling flexibility integrated with the coach's operational calendar to encourage exceptional work-life harmony
• Access to advanced internal technical upskilling opportunities, specifically focusing on cutting-edge AI prompt engineering, business automation workflows, and modern cloud architectures