J-1 Program & Recruiting Coordinator/J-1 ARO

About the role

We are currently seeking a proactive and highly organized J-1 Program & Recruiting Coordinator to support our team during a parental leave coverage period with the intention of the role converting into a permanent position on the team. This role offers hands-on exposure to international programs, recruiting, operations, stakeholder coordination, and business development initiatives within a collaborative and entrepreneurial environment.

Responsibilities

• Coordinate day-to-day administrative and operational activities related to the J-1 internship program, including participant onboarding, application processing, documentation tracking, and overall program administration
• Maintain accurate records and internal databases while ensuring timely communication with interns, host companies, universities, partner organizations, sister chambers, and the U.S. Department of State regarding timelines, documentation, and next steps
• Support virtual events, internship fairs, outreach initiatives, and marketing activities in collaboration with partner organizations and sister chambers
• Research and identify new international and domestic partnership opportunities to support program growth, visibility, and relationship development
• Support recruiting activities, including job postings, initial candidate screenings, interview coordination, and candidate communication throughout the hiring process
• Depending on background and business needs, support additional recruiting projects and talent acquisition initiatives
• Contribute to process improvements and operational organization across the department

Qualifications

• Strong attention to detail and works accurately and efficiently, with a positive mindset of continual improvement
• Highly dependable, solution-oriented, and comfortable taking initiative and managing responsibilities independently
• Communicates professionally and confidently with a variety of stakeholders
• Comfortable balancing administrative coordination with relationship management
• Prioritizes effectively and stays organized across multiple projects and deadlines
• Enjoys taking ownership and contributing to a growing and evolving program environment
• Previous experience working within government regulations, SEVIS, J-1 visa programs, or compliance-related program administration (strongly preferred)
• U.S. citizen due to SEVIS access requirements and program regulations

Benefits

• Competitive vacation policy, starting with 20 days, increasing with seniority up to 30 days
• 14 paid holidays including Martin Luther King Day, President’s Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples’ Day, Thanksgiving Day, plus additional days around Thanksgiving and Year End
• Health insurance with multiple plan options and networks (United Healthcare HMO, PPO, HSA) & Guardian dental and vision
• 401(k) matching with a competitive, discretionary employer contribution
• Company-paid Life Insurance + AD&D/additional voluntary life + AD&D (also for spouse and children)
• Wellness incentives: access to fitness center and complementary yoga classes
• Paid Parental Leave
• Company-paid Long-Term Disability
• FSA Health Care and dependent care
• FSA commuter (transit and/or parking)
• Goal oriented bonus plan