Recruiting Program Coordinator

About the role

We're looking for a Recruiting Program Coordinator to own the operational backbone of our talent acquisition function. This is not an entry-level scheduling role, we need someone who can run recruiting programs independently, anticipate problems before they become bottlenecks, and bring process rigor to a fast-moving team with minimal oversight. You'll be the person hiring managers and recruiters count on to keep things moving, spot what's breaking in the pipeline, and fix it.

Responsibilities

• Program & Scheduling Management: Own end-to-end interview scheduling logistics across multiple roles, panels, and time zones, proactively resolving conflicts rather than escalating them; Design and refine scheduling workflows to reduce turnaround time and improve interviewer/candidate experience; Manage competing priorities across multiple open requisitions simultaneously
• Reporting & Analytics: Build and maintain recruiting dashboards and reporting (time-to-fill, funnel conversion, source effectiveness, offer acceptance) for leadership visibility; Proactively identify trends, bottlenecks, and risks in the pipeline and recommend process improvements — not just report the numbers; Partner with recruiting leadership on headcount and hiring plan tracking
• ATS Ownership: Serve as the subject-matter expert and system owner for the ATS, including workflow configuration, data integrity audits, and troubleshooting; Train and support recruiters and hiring managers on ATS best practices; Identify opportunities to automate or streamline ATS-driven processes
• Candidate Travel & Experience: Independently manage complex travel logistics for candidate on-sites, including budget tracking and vendor coordination; Own the candidate experience end-to-end for on-site interviews, resolving issues in real time without needing direction
• Kickoff Calls & Cross-Functional Partnership: Lead or co-lead intake/kickoff calls with hiring managers, translating conversations into clear hiring plans and success metrics; Act as a proactive partner to recruiters and hiring managers, flagging risks to timeline or process before they're asked
• Recruiting Program Support: Drive recruiting projects and initiatives (e.g., process redesign, tooling rollouts, employer branding programs) from scoping to completion; Apply baseline recruiting skills (sourcing, screening, market knowledge) to support the team as needed, without requiring close supervision

Requirements

• Required Qualifications: 3-5+ years of experience in recruiting coordination, recruiting operations, or a related HR/TA role; Advanced proficiency with an ATS (Greenhouse, Lever, Workday, GEM, etc.)
• Preferred Qualifications: Experience managing travel logistics and vendor relationships; GEM

Benefits