IT Contract Services Administrator (Onsite, Miamisburg, OH)

Key Accountabilities

• Organize and administer IT contracts for Billerud North America
• Solicits renewal quotes from vendors or VARs
• Works with IT contract owners/technical management team to confirm entitlement and level of service needed for upcoming renewal cycle
• Negotiates pricing/service levels with vendors on behalf of technical management team
• Ensures new contracts/orders are signed according to DOA matrix
• Creates purchase orders for renewals
• Manages invoices for renewals (monthly/quarterly/annually)
• Manages IT pipeline of new IT contracts for BNA
• Works with technical management team for NDAs, SOWs, and service/maintenance contracts needed for new projects
• Co-terming of existing contracts with new purchases/entitlements/subscriptions
• Preservation of official documents
• Historical data used for new contract negotiations, price management, and audits
• Annual/monthly budgeting Forecasting
• Accruals
• Amortization
• AOP process for upcoming calendar year
• Compliance – provide data for quarterly contract reviews
• Audits – provide leadership and project management for any audits solicited by vendor (note that we do not participate in 3rd party audits per our policy)
• Collaborates with Finance and Legal regarding overlapping requirements
• Tax info to/from vendors
• Vendor payment terms and remit info
• Assist with business/IT requirements on contract legal reviews
• As-needed work during specific business events
• Assist Billerud Europe with IT contract renewals
• Contract assignments during mergers/acquisitions/divestitures
• Co-terming or merging separate business entities
• Other assignments as needed

  Qualifications

  • Minimum of 4 years administrative support experience
  • Strong experience with Microsoft Office suite
  • Bachelor Degree Preferred
  • Experience & Education Administrative professional certification a plus
  • Proficient with SAP
  • Proficient with Excel
  • Strong Interpersonal skills – able to communicate effectively both verbally and in writing with end users, team members / co-workers, vendors and management
  • Proficient with vendor relationship skills
  • Communicates to IT leadership on budget and contract negotiations
  • Works with business Leads for contract spending and renewals
  • Proficient with SharePoint
  • Strong analytical skills
  • Exceptional organizational skills with an emphasis on multi-tasking and attention to detail
  • Demonstrated ability to handle confidential matters, data and information
  • Self-starter with ability to perform tasks accurately and timely
  • Travel