IT Asset & Procurement Manager

Known is a modern marketing company engineered for the unprecedented opportunities and challenges facing marketers today. We are about 200+ people strong, pairing PhD data scientists with award-winning creatives, strategists, engineers and expert research teams to produce some of the most innovative and cutting-edge creative work in culture. We believe that when creative truly collaborates with science, strategy, and technology, amazing things can happen. Ad Age recognized us as #3 on The A-List as one of the top agencies in the world and named us Data & Insights Agency of the year for the second year in a row. Our work has earned Emmys, Clios, Effies, Cannes Lions Awards, ProMax Agency of the Year, and Digiday’s Most Innovative Media Agency, among others.

About the role

As our IT Asset & Procurement Manager, you oversee Known’s technology financial planning, procurement, and asset lifecycles. Acting as the primary liaison between the IT and Finance teams, you manage organization-wide technology spend, sourcing, vendor management, and cost-saving initiatives to support our team. In addition to hardware and software asset management, you will assist with SaaS application administration, enforcing security and ISO-compliance standards, and supporting our IT organization.

Responsibilities

• Oversee Hardware and Software Asset Management. Track physical assets, manage procurement lifecycles, and audit software licenses to align seat counts with business requirements.
• Forecast technology spend and manage the IT budget. Handle budget accruals, track costs, and collaborate with Finance regarding invoices and technology expenditures.
• Track, control, and optimize IT asset spend across the full lifecycle, from acquisition and licensing through maintenance and disposal, to minimize waste, ensure budget accuracy, and maximize return on IT investments. Ensure prudent SaaS license management.
• Lead hardware and software procurement and renewals. Assist with contract negotiations, execute procurement projects, and manage vendor relationships to optimize costs and vendor utilization.
• Oversee the resale or recycling of outdated laptops and IT equipment, including data destruction.
• Own asset management and systems related to asset management and procurement. Assist with administration and management of specific enterprise applications.
• Support the IT team and staff with hardware repairs and vendor support, including management of support agreements and ensuring vendor SLAs.
• In conjunction with the Security and Audit teams, conduct security reviews and manage ISO-related tasks. Track internal vendor security and maintain IT asset management policies and procedures.

Requirements

• 5+ years of experience in IT Asset Management, IT Procurement, or IT Operations.
• Experience in budget forecasting, managing IT spend, and working directly with Finance departments.
• Proven ability to negotiate vendor contracts, manage software renewals, and execute cost-saving initiatives.
• Technical background with experience administering enterprise applications, managing hardware lifecycles, and applying Software Asset Management (SAM) best practices.
• Working knowledge of IT security and ISO-compliance standards.
• Experience supporting device and system management for Infrastructure and Service Delivery teams.
• Detail-oriented and analytical, with the ability to work independently and align with our core value: “There’s always a better way.”

Schedule

Hybrid 3-4 days/week in NYC Office

Benefits

• Unlimited paid time off
• 401k with company matching and no vesting period
• Annual bonuses
• Generous medical plan
• Paid parental leave

Pay

The base salary for this position is $92K-$105K. This range is posted in compliance with state and municipal Pay Transparency laws. In addition to base compensation, this role is eligible to receive additional Known benefits.