IT Asset and Procurement Specialist

About the role

The IT Asset & Procurement Specialist is needed for the Houston, TX office of Boardwalk Pipelines, LP. Boardwalk operates in the midstream natural gas and natural gas liquids industry, providing transportation and storage services. The role involves managing IT procurement, asset lifecycle, mobile device programs, and print fleet operations.

Responsibilities

• End-to-end execution of IT procurement, asset lifecycle management, mobile device programs, print fleet operations, and related financial processes.
• Manage IT procurement execution within Oracle E-Business Suite (EBS), including purchase request intake, obtaining quotes, vendor coordination, requisition entry, receipt processing, and invoice matching.
• Work directly with hardware vendors, distributors, and resellers to secure competitive pricing, manage availability constraints, and ensure approvals move quickly in response to hardware shortages.
• Oversee invoice and expense management, including coding invoices, matching requisitions to receipts, resolving discrepancies, and ensuring timely payment once receiving is complete.
• Manage full asset lifecycle, including receipt, tagging, deployment, tracking, and retirement or disposal of IT assets.
• Coordinate device allocation across the organization, manage termination recovery, and ensure hardware is collected upon employee separation to reduce asset loss and control replacement spend.
• Manage the organization’s mobile device and cellular program, including ordering, provisioning, tracking, and lifecycle management of Apple devices, as well as coordinating service plans and support with FirstNet and Verizon.
• Oversee print fleet management, including coordination of printer service calls, scheduling maintenance, processing quarterly maintenance invoices, managing rental units for projects, obtaining printer purchase quotes, and coordinating delivery and installation.
• Procure printer-related supplies, including toner and paper, ensuring adequate inventory to support ongoing business operations.
• Control IT and operational spend, ensure asset accountability, maintain vendor relationships, support audits and compliance requirements, and enable reliable day-to-day IT and business operations.

Requirements

• Strong understanding of IT procurement processes, including purchase request intake, obtaining and comparing vendor quotes, requisition creation and approval tracking.
• Experience entering and managing requisitions, receipts, and invoices in Oracle E-Business Suite (EBS) or similar ERP systems.
• Able to code invoices accurately, match invoices to requisitions and receipts, and resolve discrepancies.
• Knowledge of approval workflows and ability to expedite purchases during supply shortages.
• Strong attention to detail for financial accuracy and audit readiness.
• Proven ability to manage the full asset lifecycle: receipt and asset tagging, deployment and tracking, inventory management, retirement and disposal.
• Experience maintaining accurate asset records across multiple asset types (hardware, mobile devices, printers).
• Experience coordinating termination recovery to ensure timely return of IT assets and minimize replacement costs.
• Experience working directly with hardware vendors, distributors, and resellers.
• Ability to manage vendor relationships, pricing, lead times, and fulfillment issues.
• Strong communication and negotiation skills when resolving delivery delays or service issues.
• Experience coordinating with vendors for quotes, returns, replacements, and warranty support.
• Experience managing corporate mobile device programs, including ordering, provisioning, and tracking Apple devices, working with FirstNet and Verizon for service plans and support.
• Understanding of mobile asset controls and lifecycle tracking.
• Experience managing a printer fleet, including coordinating printer service calls and maintenance, reviewing and processing quarterly maintenance invoices, managing rental units for projects, obtaining printer purchase quotes and delivery coordination.
• Ability to manage printer supply inventory to support uninterrupted business operations.
• Strong organization and prioritization skills managing multiple tasks and deadlines.
• Ability to work independently and manage day-to-day operational responsibilities.
• Experience coordinating across IT, Finance, and external vendors.
• Clear documentation skills for processes, asset records, and procurement workflows.
• Customer service mindset, supporting internal teams and business operations.

Qualifications

• Bachelor’s degree in Information Technology, Information Systems, Business Administration, or a related field; or, equivalent combination of education and relevant IT asset management experience.
• Preferred: Bachelor’s degree with a concentration in IT Management, Supply Chain Management, Finance, or Operations.
• Relevant certifications such as: ITIL Foundation or higher, Certified IT Asset Manager (CITAM).

Skills

• Experience with ITIL, ITAM, or financial governance frameworks.
• Familiarity with SOX or audit requirements related to procurement and assets.
• Experience supporting multi-site or distributed environments.
• Experience analyzing spend trends and identifying cost-reduction opportunities.
• Experience creating or improving standard operating procedures (SOPs).

Benefits

Boardwalk Pipelines, LP, maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hiring. Boardwalk Pipelines, LP, is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.