IT Administrative and Financial Coordinator

Position: IT Administrative and Financial Coordinator Classification: Full-time, Non-Exempt Reports to: IT Operations Manager Company: DePelchin Family Services Location: Houston, TX Position Description: The IT Administrative & Financial Coordinator provides essential administrative and financial support to the IT Department, helping to streamline processes and ensure accurate tracking of departmental spend. This role manages invoice processing, purchasing coordination, vendor billing verification, software cost allocation reporting, and department budget support, alongside calendar management, process documentation, and general office administration. The Coordinator serves as a vital link between the IT team, vendors, and Finance, and requires strong organizational skills along with a working understanding of both administrative processes and financial/purchasing procedures. Primary Responsibilities: Track, process, and monitor invoices to ensure timely and accurate paymentPrepare and deliver monthly financial and operational reports, documents, and presentations as requiredPrepare software cost allocation reports, ensuring software spend is accurately distributed across departments/cost centersAssist with department budget creation and ongoing budget management, including tracking actuals against budgetProvide administrative and clerical support for purchasing activities, including coordinating procurement of IT supplies and equipment and obtaining vendor quotesCoordinate with vendors to research and verify billing and expensesCoordinate daily administrative operations for the IT department, including calendar management, meeting scheduling, and departmental communicationsDevelop and maintain current written procedures documenting all routine tasks and workflowsOrganize and maintain digital and physical filing systems, including document retention and destruction according to policySupport audit preparation by maintaining accurate financial and compliance documentationProvide administrative support for IT projects and department initiatives, including coordinating schedules, gathering requirements, tracking tasks, and documenting progress Required Qualifications: High School Diploma or equivalentMinimum three (3) years' experience in administrative support, bookkeeper, or a comparable role involving office administration, purchasing, and accounts payable responsibilities Preferred Qualifications: Bachelors in Accounting, Finance, Business, or related field preferredExperience supporting an IT department preferredExperience processing invoices and purchase orders preferredExperience with IT ticketing or service desk systems preferredExperience supporting budget preparation, cost allocation, or expense tracking preferred Knowledge, Skills, and Abilities: Basic understanding of technology, budgeting, and financial recordkeepingAbility to prepare cost allocation reports and assist with budget tracking, using spreadsheets/formulas to organize and reconcile dataAbility to quickly learn and apply technical concepts and navigate financial systems and vendor portalsHigh level of proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), with advanced skills in ExcelAbility to learn technical concepts and systems quicklyAbility to maintain professional, confidential work environmentAbility to work with culturally diverse populations and work forceAbility to interact with staff with a customer service orientationExcellent organizational, communication, and multitasking skillsAbility to work independently and as a team member to achieve positive results in a timely manner Work Conditions: Environment: OfficeWork Schedule: Monday through Friday during standard business hoursTravel: None DePelchin is Proud to be an Equal Opportunity Workplace. DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation. Powered by JazzHR ph8LFxpHx2