IS District Administrator

About the Role

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join their safety-conscious team at a customer-specific refinery site in Port Arthur, Texas. This role requires daily on-site presence, Monday to Friday, with no remote or hybrid work options.

Responsibilities

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing, and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing.
• Lead branches in the financial close process/questions (ensuring revenue/cost is accrued, accuracy of Profit and Loss statements).
• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (e.g., Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show).
• Meet requirements of Key Performance Indicators (KPIs) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close, and other reconciliations.
• Support Facility and Customer initiatives and events as needed (e.g., large events, new large customers).

Qualifications

• Bachelor’s degree in business, management, accounting, or finance preferred. In lieu of a BS degree, 4+ years of combined industry and professional development will be accepted.
• 2-5 years of business, invoicing, accounting, or finance experience in a related industry, with management experience preferred.
• Experience must include preparing and managing budgets, forecasts, and financial reports.
• Experience working in TRAC, required.
• Proficiency in Microsoft Office Suite, including Excel (formulas, pivot tables), Word, PowerPoint, Outlook, and Calendar management.
• Strong communication and problem-solving skills.
• Demonstrated understanding of finance and accounting terminology.
• Understanding of industry terminology, a plus.
• Ability to travel up to 10% of the time.
• Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
• Must possess a Valid Driver’s License and a Valid US Passport, or the ability to obtain a passport within 3 months of hire.

About HPC-Industrial

HPC-Industrial, powered by Clean Harbors, is the premier industrial cleaning and environmental services company in North America, supporting the upstream, downstream, and utility sectors. We offer an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance, providing the safest, most efficient operational experience for our customers and comprehensive training and career development for our employees.

About Clean Harbors

Clean Harbors is the leading provider of environmental, energy, and industrial services throughout the United States, Canada, Mexico, and Puerto Rico. Our mission is to create a safer, cleaner environment through the treatment, recycling, and disposal of hazardous materials. We are solving tough problems through innovation and proven methodology – come be part of the solution with us.

Clean Harbors is an equal opportunity employer, committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. We are also a Military & Veteran-friendly company.

Please note that AI tools may support certain stages of the recruitment process but are not used as a replacement for human decision-making. Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation.