IS District Administrator
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. We need to extract content.
Let's parse the posting.
First paragraph: "HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business."
Then "Why work for HPC-Industrial?" then bullet list: Health & Safety is our #1 priority & we live it 3-6-5! Competitive wages Comprehensive health benefits coverage after 30 days of full-time employment Employee Stock Purchase Plan Group 401K with company matching component. Opportunities for growth & development for all the stages of your career Generous paid time off, company paid training, & tuition reimbursement Positive and safe work environments
These are benefits.
Then "Responsibilities" heading then list of responsibilities.
Then "Qualifications" heading then list.
Then later there is some company description and EEO etc which we need to remove.
Also there is mention of salary range: "The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary..." but no actual numbers given. So we should not create Pay section because no specific numbers. Also schedule: "This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity." That's schedule info: M-F onsite. So we can include Schedule section with that.
Also mention of travel up to 30% maybe part of qualifications or responsibilities? It's under Qualifications: "Ability to travel up to 30% of the time." So include in Qualifications.
Also mention of TWIC and Passport.
Now we need sections: About the role (maybe intro), Responsibilities, Qualifications, Benefits, Schedule. Possibly Skills? Could combine skills under Qualifications. But we can have Skills section if we have specific skill list: Microsoft Office Tools proficiency, strong communication, problem solving, understanding finance/accounting terminology, industry terminology a plus. Could be Skills. But we already have Qualifications covering education, experience, etc. Might split: Qualifications for education/experience, Skills for abilities. However instruction: Prefer a few substantive sections over many thin ones. So maybe combine Qualifications and Skills into one Qualifications section. But we have headings list; we can choose to include only those with real content. Let's decide: About the role (intro), Responsibilities, Qualifications (including education, experience, skills, travel, TWIC, passport), Benefits, Schedule.
We must not include Pay because no numbers.
Now we need to format lists with - . For prose use
.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep all details from responsibilities, qualifications, benefits, schedule, about.
Let's extract each.
About the role: The first two sentences maybe plus the "Why work for HPC-Industrial?" is benefits, not about role. So about role: "HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business."
We could keep that as a paragraph.
Responsibilities: list items after "Responsibilities". Let's capture each bullet:
- Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
- Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
- Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
- Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing.
- Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
- First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
- Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations.
- Support Facility and Customer initiatives and events as needed (Large event, New large customer)
- Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
- This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.
Wait the last bullet about schedule maybe belongs to Schedule section. But it's under Responsibilities originally. We'll move schedule to Schedule section.
Thus responsibilities list excludes that schedule sentence.
Now Qualifications: list:
- Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
- 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
- Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.
- Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
- Strong communication skills
- Problem solving skills
- Demonstrated understanding of finance and accounting terminology.
- Understanding of industry terminology a plus.
- Ability to travel up to 30% of the time.
- Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
- Must posses a Valid US Passport or the ability to obtain one within 3 months of hire.
Note typo "possess". Keep as is.
Now Benefits: from "Why work for HPC-Industrial?" list:
- Health & Safety is our #1 priority & we live it 3-6-5! (maybe not a benefit but a statement)
- Competitive wages
- Comprehensive health benefits coverage after 30 days of full-time employment
- Employee Stock Purchase Plan
- Group 401K with company matching component.
- Opportunities for growth & development for all the stages of your career
- Generous paid time off, company paid training, & tuition reimbursement
- Positive and safe work environments
We could keep all as benefit items. The first item about health & safety is more culture but okay.
Now Schedule: from the sentence: "This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity."
We can put as a paragraph or list. Probably paragraph.
Now we need to output HTML fragment with headings
and sections.
We should not include any boilerplate like EEO etc.
Let's craft:
About the role
HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business.
Responsibilities
- Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
- Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
- Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
- Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing.
- Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
- First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
- Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations.
- Support Facility and Customer initiatives and events as needed (Large event, New large customer)
- Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
Qualifications
- Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
- 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
- Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.
- Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
- Strong communication skills
- Problem solving skills
- Demonstrated understanding of finance and accounting terminology.
- Understanding of industry terminology a plus.
- Ability to travel up to 30% of the time.
- Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
- Must posses a Valid US Passport or the ability to obtain one within 3 months of hire.
Benefits
- Health & Safety is our #1 priority & we live it 3-6-5!
- Competitive wages
- Comprehensive health benefits coverage after 30 days of full-time employment
- Employee Stock Purchase Plan
- Group 401K with company matching component.
- Opportunities for growth & development for all the stages of your career
- Generous paid time off, company paid training, & tuition reimbursement
- Positive and safe work environments
Schedule
This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.
. We must preserve all substantive information; do not invent or summarize away detail. So we need to keep all details from responsibilities, qualifications, benefits, schedule, about. Let's extract each. About the role: The first two sentences maybe plus the "Why work for HPC-Industrial?" is benefits, not about role. So about role: "HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business." We could keep that as a paragraph. Responsibilities: list items after "Responsibilities". Let's capture each bullet: - Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times. - Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc. - Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area. - Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. - Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements) - First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show) - Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations. - Support Facility and Customer initiatives and events as needed (Large event, New large customer) - Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s) - This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity. Wait the last bullet about schedule maybe belongs to Schedule section. But it's under Responsibilities originally. We'll move schedule to Schedule section. Thus responsibilities list excludes that schedule sentence. Now Qualifications: list: - Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted. - 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred. - Experience should include experience preparing invoices and managing budgets, forecasts and financial reports. - Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables. - Strong communication skills - Problem solving skills - Demonstrated understanding of finance and accounting terminology. - Understanding of industry terminology a plus. - Ability to travel up to 30% of the time. - Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire. - Must posses a Valid US Passport or the ability to obtain one within 3 months of hire. Note typo "possess". Keep as is. Now Benefits: from "Why work for HPC-Industrial?" list: - Health & Safety is our #1 priority & we live it 3-6-5! (maybe not a benefit but a statement) - Competitive wages - Comprehensive health benefits coverage after 30 days of full-time employment - Employee Stock Purchase Plan - Group 401K with company matching component. - Opportunities for growth & development for all the stages of your career - Generous paid time off, company paid training, & tuition reimbursement - Positive and safe work environments We could keep all as benefit items. The first item about health & safety is more culture but okay. Now Schedule: from the sentence: "This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity." We can put as a paragraph or list. Probably paragraph. Now we need to output HTML fragment with headings
and sections.
We should not include any boilerplate like EEO etc.
Let's craft:
About the role
HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business.
Responsibilities
- Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
- Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
- Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
- Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing.
- Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
- First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
- Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations.
- Support Facility and Customer initiatives and events as needed (Large event, New large customer)
- Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
Qualifications
- Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
- 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
- Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.
- Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
- Strong communication skills
- Problem solving skills
- Demonstrated understanding of finance and accounting terminology.
- Understanding of industry terminology a plus.
- Ability to travel up to 30% of the time.
- Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
- Must posses a Valid US Passport or the ability to obtain one within 3 months of hire.
Benefits
- Health & Safety is our #1 priority & we live it 3-6-5!
- Competitive wages
- Comprehensive health benefits coverage after 30 days of full-time employment
- Employee Stock Purchase Plan
- Group 401K with company matching component.
- Opportunities for growth & development for all the stages of your career
- Generous paid time off, company paid training, & tuition reimbursement
- Positive and safe work environments
Schedule
This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.