IS District Administrator

About the role

The District Administrator – Industrial Services supports the back‑office functions of HPC‑Industrial’s safety‑focused team. The role handles daily payroll reconciliation, vendor purchase order management, billing/invoicing, and monthly financial closeout for assigned branch(es). It also provides general administrative support to improve overall business quality. The position reports on‑site daily (M‑F) at the customer location in Channelview, Texas; remote or hybrid work is not available.

Responsibilities

• Ensure health and safety is the number‑one goal by following policies, processes, and acting safely at all times.
• Execute daily Quote‑to‑Cash tasks: worksheet review, billing/invoicing, customer PO management, contract compliance, vendor PO management, cash application, collections, etc.
• Perform daily payroll reconciliation, vendor purchase order management, billing/invoicing, and monthly financial closeout for the assigned branch/area.
• Lead frontline processes by validating and approving time‑entry detail, resolving discrepancies with employees and supervisors, and preparing data for timely payroll processing.
• Guide branches through the financial close process, ensuring revenue and cost accruals and accurate Profit & Loss statements.
• Serve as the first point of contact for escalated revenue compliance issues (e.g., credit & rebill, contract pricing, non‑conformance, IP, no‑show).
• Meet Key Performance Indicator (KPI) targets for branch administration functions such as DSO, accruals, vendor invoicing, payroll, monthly close, and other reconciliations.
• Support facility and customer initiatives/events as needed (large events, new large customers).
• Assist branches with financial close questions and P&L scrubbing.
• Report to the customer site daily in Channelview, Texas; remote or hybrid work is not an option.

Qualifications

• Bachelor’s degree in business, management, accounting, or finance preferred; alternatively, 4+ years of combined industry and professional development.
• 2‑5 years of experience in business, invoicing, accounting, or finance within a related industry; management experience preferred.
• Experience preparing invoices and managing budgets, forecasts, and financial reports.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Calendar), with strong emphasis on Excel formulas and pivot tables.
• Strong communication and problem‑solving skills.
• Demonstrated understanding of finance and accounting terminology; industry terminology a plus.
• Ability to travel up to 30% of the time.
• Valid driver’s license and reliable transportation.
• Must possess or obtain a Transportation Worker Identification Credential (TWIC) within three months of hire.
• Must possess or obtain a valid U.S. passport within three months of hire.

Benefits

• Competitive wages.
• Comprehensive health benefits coverage after 30 days of full‑time employment.
• Group 401(k) with company matching component.
• Employee Stock Purchase Plan (U.S. only) – opportunity to own part of Clean Harbors.
• Generous paid time off.
• Company‑paid training and tuition reimbursement.
• Positive and safe work environments.
• Opportunities for growth and development at all career stages.
• Health and safety prioritized through the “3‑6‑5” safety system.

About HPC‑Industrial

HPC‑Industrial, powered by Clean Harbors, is the premier industrial cleaning and environmental services company in North America, serving upstream, downstream, and utility sectors. The company offers a three‑pronged safety system, innovative career development platform, deep industry expertise, and advanced technology and automation. Committed to safety, people, growth, service, and performance, HPC‑Industrial provides the safest, most efficient operational experience for customers and comprehensive training and career development for employees.