IP/Patent Administrator- San Francisco or Santa Monica office

About the role

The IP Administrator (IPA) supports the firm’s Patent practice by managing a wide range of responsibilities related to domestic patent prosecution. This role is responsible for preparing and filing legal documents, maintaining accurate dockets and electronic files, ensuring data integrity, and supporting communication among attorneys, clients and internal teams.

Responsibilities

• Prepare legal documents, reports, and correspondence related to domestic patent prosecution for attorneys and clients.
• Prepare and file required documents with the U.S. Patent and Trademark Office (USPTO) in a timely and accurate manner.
• Manage the administrative aspects of U.S. patent prosecution and ensure compliance with applicable rules, guidelines and procedures.
• Support attorneys in managing their dockets in accordance with firm policies and established procedures.
• Organize, update and maintain electronic files, intellectual property data, ensuring accuracy and adherence to firm protocols.
• Review and process official communications from patent offices, including the USPTO.
• Open new matters, update existing matters, and process conflict checks in alignment with firm requirements.
• Performs general administrative tasks and provide support as requested.

Requirements

• A minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional services environment; law firm experience strongly preferred.
• Bachelor’s degree preferred
• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work both independently and collaboratively.
• Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
• High attention to detail and strong analytical skills.
• Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
• Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
• Reliable, punctual and capable of meeting deadlines under pressure.
• Ability to maintain confidentiality of firm and client information.

Qualifications

• Proficiency in MS Outlook, Word, and Excel; strong general computer and database management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work both independently and collaboratively.
• Effective time management, organizational, prioritization, and problem-solving abilities, especially in high-pressure or time-sensitive situations.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize responsibilities efficiently.
• High attention to detail and strong analytical skills.
• Ability to work effectively with colleagues at all levels and contribute to a positive, collaborative team environment.
• Flexibility to respond calmly and effectively in stressful situations or rapidly changing circumstances.
• Reliable, punctual and capable of meeting deadlines under pressure.
• Ability to maintain confidentiality of firm and client information.

Skills

• Strong collaboration, excellent communication and technical skills.
• The ability to prioritize effectively in a deadline-driven, high-volume environment.

Benefits

• Health, dental, and vision insurance
• Life and disability insurance
• Retail & Savings Plan
• Emergency back-up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

Pay

The target salary range for this position varies by location and is commensurate with relevant experience: $86,000.00 - $107,000.00

Schedule

Overtime: Yes