IP Litigation Docketing Specialist

About the role

Nelson Mullins, an AmLaw 100 firm, is seeking an Intellectual Property Litigation Docketing Specialist to join the Litigation Docketing Department under the supervision of the Litigation Docketing Manager. The role involves collaborating closely with attorneys and legal staff to provide thorough and accurate intellectual property litigation calendaring services for federal, state, and agency matters, including the International Trade Commission (ITC).

Responsibilities

• Reviewing court documents, legal correspondence, and case team requests and entering deadlines into the firm’s rules-based calendaring software, Milana.
• Following all firm docketing procedures, best practices, and workflows.
• Independently reviewing patent, trademark, trade secrets, and copyright litigation court documents and legal correspondence, and accurately entering deadlines into Milana.
• Ensuring compliance with department procedures, best practices, and workflows, and responding to requests from attorneys and legal staff regarding deadlines and court rules.
• Conducting jurisdictional research and providing comprehensive summaries to case teams, with oversight from senior docketing staff and the Manager as needed.
• Ensuring assigned calendaring is accurate and completed in a timely manner and providing back‑up litigation docketing services for the Houston and Dallas centralized inboxes.
• Maintaining policies and protocols to ensure accurate entry of deadlines and docket entries into Milana.
• Creating and circulating reports to case teams for review and confirmation of deadlines.
• Quality reviewing work product according to internal department procedures.
• Escalating questions to senior docketing staff and the litigation docketing manager in a timely manner.
• Providing suggestions to the litigation docketing manager to assist with improving department procedures and workflow.
• Staying well informed of developments, procedures, and rules in the forums where the firm practices, as well as general state and federal practices.
• Working on projects as needed.

Requirements

• Minimum of five years of intellectual property litigation docketing experience in a law firm setting.
• Docketing experience in forums such as the International Trade Commission (ITC), federal district courts, arbitration, and the Federal Circuit Court of Appeals.
• Prior experience computing deadlines in both federal and state courts.
• Experience with Milana preferred.

Qualifications

• A degree from an accredited college or university, a paralegal certificate, or equivalent experience/education.

Skills

• Strong attention to detail, analytical and organizational skills.
• Strong work ethic with the ability to take direction without constant supervision.
• Knowledge of