Litigation Docketing Specialist

About the role

The Litigation Docketing Specialist will report to the Docketing Manager and is a client focused, detail-oriented position that provides national, multi-jurisdictional litigation docketing support firm-wide. To be successful in this role, a candidate needs a strong knowledge of court rules and procedures in Utah state and federal courts, to independently identify deadlines based on jurisdiction rules.

Essential Duties/Responsibilities

• Make entries of litigation deadlines into the docketing database following docketing procedures and methods of entry.
• Thoroughly reviews filed documents and written docketing requests to ensure all deadlines are identified and docketed.
• Performs research as needed in the context of verifying applicability of deadlines.
• Communicates regularly with case teams to gather additional information necessary to accurately maintain case docketing.
• Handle all case team inquiries and requests in a timely and efficient manner.
• Monitor internal team inboxes in order to execute on the receipt and retention of all court filings.
• Monitor cases with the use of various online resources, distributing documents as requested.
• May support multiple projects assigned by the Docketing Manager or senior team members.
• Maintains litigation docketing team protocols.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm's overall objectives.

Competencies

• Communication - Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player - Works within team and cross-functionally to meet required results.

Qualifications

• Associate's degree preferred.
• Two (2) + years of litigation docketing, calendaring and civil procedure experience.
• Knowledge of various Court websites, litigation procedures, docket searching and document retrieval databases.
• Proven aptitude to learn new software applications.
• Ability to read a legal document and conclude if a future deadline is evident.
• Strong level of knowledge to identify court rules and procedures in Colorado state and federal courts.
• Proven ability to learn and retain new information quickly.
• Ability to communicate effectively with all levels within the firm.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to details with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong analytical, data entry, and problem-solving skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Physical Requirements

• Ability to sit, stand and/or walk for extended periods of time.
• Manipulate (lift, carry, move) weights of at least ten (10) pounds.
• Repetitive wrist/hand/finger movement to work on a computer and/or related office equipment.
• Speak clearly and concisely so listeners can understand.
• Regularly understand the speech of another person.

Work Environment

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

Schedule

This position will start as a hybrid role throughout the onboarding period, then transition to a primarily remote schedule. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office day requirements.

Compensation

The Colorado salary range is $28.24 to $47.07 per hour. A discretionary bonus may be available based upon performance.

Benefits

• 37.5-hour scheduled work week for most staff employees.
• Robust wellness program.
• Generous PTO and holiday pay for eligible employees.
• Full-time employees become eligible for benefits on the date of hire, including medical, dental, vision, life, AD&D, EAP, STD, and LTD.
• Voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances.
• 401(k)-retirement plan with a company match.
• Educational assistance programs.
• Free or discounted legal services.
• Opportunities through the Holland & Hart Foundation (non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP).
• Part-time employees may have access to some benefits on a pro-rated basis.