IP Assistant

About the Role

The IP Assistant performs a variety of docketing, file maintenance, document and correspondence preparation, and other related duties under the direct supervision of the IP Department attorneys, according to established policies and procedures.

Responsibilities

• Reviews incoming mail for assigned attorney(s) and drafts appropriate correspondence and documents in response.
• Reviews and maintains weekly docket; coordinates with attorneys regarding deadlines.
• Prepares documents, instruction letters and filings of all PCT and direct-filed foreign applications.
• Coordinates execution and legalization of U.S. and foreign formal documents, as required.
• Prepares U.S. and foreign reporting and reminder letters.
• Prepares and electronically files with the USPTO documents such as, but not limited to: new U.S. and PCT applications, Information Disclosure Statements, Issue Fees, Formal Drawings, Assignments, Declarations, Extensions of Time, Powers of Attorney and Responses to Office Actions.
• Prepares docket and portfolio reports as requested.

Qualifications

• High school diploma or GED required, bachelor’s degree preferred.
• Minimum two years’ experience as a Patent Legal Assistant.
• Strong understanding of patent prosecution process and associated correspondence and deadlines.
• Exceptional attention to detail with good analytical and critical thinking skills.
• Ability to understand and maintain a daily docket.
• Excellent written and oral communication skills, including strong grammar, spelling and proofreading skills.
• Excellent interpersonal and communication skills to interact with a diverse group of attorneys and staff, and on occasion with foreign associates and representatives from the U.S. Patent and Trademark Office.
• Ability to accurately follow instructions from attorneys and staff, and provide information with courtesy and tact.
• Ability to maintain client confidentiality.
• Proven ability to work independently as well as in a team environment.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Computer and database skills, including Word, Excel, Outlook and iManage. Experience using CPi preferred but not required.

Working Conditions

Normal office environment with little exposure to excessive noise, dust, temperature and the like. The role occasionally requires a high level of mental and visual effort when performing a high-volume of tasks and other essential duties under deadline.