IP Admin Senior Analyst (Patent Docketing)

About the role

We are seeking an IP Admin Senior Analyst to join our Filing and Prosecution Team at Clarivate. In this role, you will provide filing & prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management to customers, delivering excellent support in alignment with our customer‑centric culture. This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders, express ideas, organize and deliver information appropriately in a virtual, highly matrixed and global environment.
• Plan and organize tasks and work responsibilities to achieve objectives; adhere to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution‑related documents with the USPTO for all stages of prosecution; coordinate and facilitate timely instructions to foreign agents to meet deadlines for non‑US patent or trademark prosecution.
• Manage, create and maintain documents on behalf of customers per their directions, including scanning and filing of incoming documents, retrieving and sending requested documents to customers, handling unfiled matters, file intakes and file transfers.
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including IP applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, formal documents such as ADS, Power of Attorney, PCT forms and other forms as needed.
• Maintain customer docket and run reports as appropriate; correspond internally and externally regarding deadlines and status of applications.
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time‑tracking system within prescribed deadlines and SLAs.
• Liaise with all areas of the business where/when defined to meet customer expectations by ensuring adherence to agreed or required service levels.

Requirements

• Associate’s degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software.
• Proficiency in Microsoft Suite: Outlook, Word and Excel.

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• Paralegal certificate from an ABA‑approved program (a plus).
• Work experience in the pharmaceutical industry.

About the Team

Come join our Filing & Prosecution Team! Clarivate is the global leader in Intellectual Property software and tech‑enabled services, serving over 12,000 law firm and corporate customers every day. Our commitment is to give IP professionals the information, insight and technology they need to manage the world’s ideas. We have the insight, experience and global expertise to create, protect, maintain and maximize IP assets on a global scale.

Schedule

Hours of Work: Full‑time, permanent position. This is a remote position working in the United States, preferably in CST or EST.

Pay

Compensation - US Only: The expected base salary for this position is $50,000 – $70,000 USD per year. This role is eligible for bonus earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.

Benefits

In addition to a competitive remuneration package, you will be eligible to participate in a benefits package that includes medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and many more.