IP Admin Senior Analyst (Patent Docketing)

About the role

Provide filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and reference management to customers, delivering excellent support in alignment with a customer‑centric culture. This position is subject to U.S. export control requirements under the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR).

Responsibilities

• Interact with internal and external stakeholders, expressing ideas and organizing information in a virtual, highly matrixed, global environment.
• Plan and organize tasks and work responsibilities to achieve objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Review and file prosecution‑related documents with the USPTO for all stages of prosecution; coordinate and facilitate timely instructions to foreign agents for non‑U.S. patent or trademark prosecution deadlines.
• Manage, create, and maintain customer documents, including scanning, filing, retrieving, and transferring files as directed.
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices (e.g., IDS, formal priority claims, ADS, Power of Attorney, PCT forms).
• Maintain customer docket, run reports, and correspond internally and externally regarding deadlines and application status.
• Develop and maintain knowledge of domestic and international IP office rules and procedures.
• Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer expectations.
• Document and track daily work in a time‑tracking system within prescribed deadlines and service‑level agreements.
• Liaise with all business areas as defined to meet customer expectations and service levels.

Requirements

• Associate’s degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software.
• Proficiency with Microsoft Outlook, Word, and Excel.

Preferred qualifications

• 2+ years of experience with Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• Paralegal certificate from an ABA‑approved program.
• Work experience in the pharmaceutical industry.

Benefits

• Medical, dental, and prescription drug coverage.
• Life insurance.
• 401(k) plan with employer match.
• Long‑term disability coverage.
• Paid vacation and sick time.
• Volunteer time off.
• Discount programs and additional employee perks.

Pay

Base salary range: $50,000 – $70,000 USD per year. Eligible for bonus earnings; compensation is based on experience, education, skills, and other relevant factors.

Schedule

Full‑time, permanent remote position in the United States, preferably in the Central or Eastern time zones.